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Administrative Assistant
Directors Guild of America
Los Angeles, CA
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This position supports the DGA's Assistant Executive Director/Director of Diversity, with duties including calendaring, scheduling meetings, preparing presentations and confidential information for meetings, and expense reports. The Administrative Assistant will also coordinate diversity data verification and serve as a liaison to the major entertainment companies ensuring data accuracy. The position works closely with other DGA executives and staff, DGA members, external diversity partners representing the DGA in diversity matters.
Duties and Responsibilities
Provide administrative support: Produce documents and correspondence, create and edit various forms, communications, presentations, and reports, as required. Manage calendar, arrange meetings, receive and greet guests, reserve meeting rooms, screen calls and manage messages, reconcile and prepare expense reports.
Interface directly with studio/network contacts, executive-level staff, diversity committees, and high profile DGA members.
Assist with diversity committees (attend meetings, prepare minutes, agendas, and reminders, etc.).
Some evenings and occasional weekends required.
Coordinate data collection and verification for diversity-related reports.
Communicate in a professional manner in person, by telephone or e-mail.
Handle confidential documents appropriately.
Special projects.
Minimum Requirements
A passion for diversity issues.
BA or BS degree preferred.
Minimum of 3 years of experience as an Executive/Administrative Assistant.
Previous experience in the entertainment industry strongly preferred.
Previous experience supporting executive level managers.
Strong skills in MS Office Suite (Word, Excel, Power Point); knowledge of proper formats for letters, proper grammar, spelling and the ability to compose neat, accurate correspondence as necessary.
Must be energetic and very proactive, someone who welcomes a challenge and is able to work in a fast-moving, quick response, flexible environment with limited day-to-day supervision.
Excellent interpersonal skills with ability to deal with various personalities.
Should be a resourceful person with a professional manner that is aware this position requires the strictest confidentiality due to interfacing with high level executives, committees, and members.
Demonstrated ability to use discretion, diplomacy and make sound judgments.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Search for Administrative Assistant jobs in Los Angeles-CA
This position supports the DGA's Assistant Executive Director/Director of Diversity, with duties including calendaring, scheduling meetings, preparing presentations and confidential information for meetings, and expense reports. The Administrative Assistant will also coordinate diversity data verification and serve as a liaison to the major entertainment companies ensuring data accuracy. The position works closely with other DGA executives and staff, DGA members, external diversity partners representing the DGA in diversity matters.
Duties and Responsibilities
Provide administrative support: Produce documents and correspondence, create and edit various forms, communications, presentations, and reports, as required. Manage calendar, arrange meetings, receive and greet guests, reserve meeting rooms, screen calls and manage messages, reconcile and prepare expense reports.
Interface directly with studio/network contacts, executive-level staff, diversity committees, and high profile DGA members.
Assist with diversity committees (attend meetings, prepare minutes, agendas, and reminders, etc.).
Some evenings and occasional weekends required.
Coordinate data collection and verification for diversity-related reports.
Communicate in a professional manner in person, by telephone or e-mail.
Handle confidential documents appropriately.
Special projects.
Minimum Requirements
A passion for diversity issues.
BA or BS degree preferred.
Minimum of 3 years of experience as an Executive/Administrative Assistant.
Previous experience in the entertainment industry strongly preferred.
Previous experience supporting executive level managers.
Strong skills in MS Office Suite (Word, Excel, Power Point); knowledge of proper formats for letters, proper grammar, spelling and the ability to compose neat, accurate correspondence as necessary.
Must be energetic and very proactive, someone who welcomes a challenge and is able to work in a fast-moving, quick response, flexible environment with limited day-to-day supervision.
Excellent interpersonal skills with ability to deal with various personalities.
Should be a resourceful person with a professional manner that is aware this position requires the strictest confidentiality due to interfacing with high level executives, committees, and members.
Demonstrated ability to use discretion, diplomacy and make sound judgments.
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