Talent Assistant to VP

This is a Full Time Job

The primary focus of this position is to provide administrative support to a Vice President, their team and their roster of managed talent. This role will heavily assist with scheduling, internal and external communication, and campaign management. The role is vital to the day-to-day operations of DBA, as you will assist in the administrative needs of the Vice President and support their direct team to ensure all campaigns are seamlessly activated.

Essential functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
· Provide full administrative support to the Vice President and their talent roster
· Manage and maintain Vice President's calendar
· Schedule meetings and calls for Vice President
· Manage call sheets and meeting notes
· Arrange and coordinate travel for Vice President and/or their talent
· Maintain internal database with talent data and trackers with contract and campaign status
· Maintain external-facing talent biographical information and metrics on one-sheets
· Input all campaign details into accounting/tracker system as necessary
· Update decks, presentations, and case studies
· Prepare and submit proposals decks in a timely and efficient manner
· Work closely with Vice President to project manage and execute partnerships with talent from post-contract phase through campaign completion, including scheduling calls/shoot dates, coordinating content calendars, overseeing shipments, and arranging preview and live dates
· Work with the finance department and finance software to ensure invoices are submitted accurately and on time
· Participate in company-wide initiatives and activities
· Commit to furthering individual industry knowledge and professional growth & development

Requirements

Competencies
· Accountability
· Adaptability
· Communication
· Client Focus
· Inclusiveness
· Organization
· Problem Solving
· Results Orientation
· Team Focus
· Multi-tasking

Travel required
Occasional travel may be required (COVID permitting)

Required Experience
1-2 years of administrative assistant experience in a related field (i.e. Talent Agency and/or Management, PR, Marketing)
Strong written, verbal, and visual presentation communication skills
Excellent interpersonal skills; ability to interact with all personality types and behaviors; flexibility and adaptability
Ability to work efficiently in a fast-paced environment with a high-volume email/workload
Proactive, organized, and detail-oriented work style
Ability to work against deadlines
A passion for social media and an interest in developing talent relationships

Preferred Experience
Previous talent agency or related industry
Knowledge of and experience using Instagram, YouTube, TikTok, Facebook, etc.
Knowledge of Google Analytics
QuickBase experience
Traffic analysis tools experience (ex. CreatorIQ, Social Rank)
A working knowledge of Microsoft Office, Box, G Suite, Zoom, Mac, Outlook, Slack, Adobe, and/or other tools and technology

About the DBA Culture:

DBA is committed to enhancing its culture of inclusion and attracting, developing, and retaining diverse talent. We offer an ethos where all voices are heard, and where awareness and respect are mandated. We lead with our hearts and strive for our work family to be a reflection of our passion for championing new voices and guiding legacy brands to celebrate diversity and inclusion.

Our team is goal-oriented and fosters a mindset of collaboration over competition. We are creative, we push industry boundaries, and we are collectively aiming to up our game. These core values are at the center of our company and its approach to internal community building.
We are invested in your success and will work diligently to provide you with valuable career and personal growth opportunities in a safe and people-first environment.

DBA is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

About the DBA Business:

DBA is the industry leader in the influencer management and marketing landscape, representing a world class portfolio of diverse social media-oriented personalities, creators, and publishers. Founded in 2010, DBA was the first digital influencer agency to recognize the rise of new media voices and manage them as individual talent.

Now, with over 150 of the most prominent social media influencers whom, in aggregate, have a reach of 200 million-plus, DBA masters the multi-platform constellation of the ever-shifting media space, blending decades of brand strategy and communications expertise. Focusing on top-level content and storytelling as well as native advertising and brand development, DBA continues to move digital culture forward.

In 2015, DBA launched Digital Brand Products (DBP) to empower its talent and other digital-native properties in developing, manufacturing, and selling their own merchandise.

Digital Brand Architects has been featured in the New York Times, Variety, Hollywood Reporter, Fast Company, WWD, Forbes, Ad Age, and more. DBA offices are located in New York City and Los Angeles.