Production Administrative Assistant
Dhar Mann Studios
Burbank, CAThis is a Full Time Job
BIG PICTURE:
We're looking for a Production Administrative Assistant to support our Production team across the full production lifecycle. This role is for someone who is extremely organized, proactive, and calm under pressure. You'll help keep production moving by managing schedules, tracking deliverables, coordinating logistics, organizing documents, and ensuring follow-ups happen on time. You should be the type of person who naturally builds structure, loves lists, takes great notes, and doesn't wait to be told what to do next.
We're looking for someone with experience in project management and automation, who is a fast typer and can work a flexible schedule to support production needs as they arise. You will also work with leadership across multiple departments to compile key notes and updates, ensuring clear distribution, follow-through, and reporting to our Founder.
HOW YOU'LL SPEND YOUR TIME:
• Providing day-to-day admin and coordination support to the Production team
• Managing calendars, calls, production meetings, and internal check-ins
• Attending meetings and taking detailed notes; turning discussions into clear action items owners
• Compiling all Video Recap notes and other key meeting notes, distributing them to Sr. Producers / C-level executives / production teams, and ensuring follow-up actions are tracked through completion
• Working with leadership across departments to compile notes across teams and provide concise updates/reporting to the Founder
• Maintaining organized files and documentation (Google Drive / production trackers / templates)
• Creating simple reports, recaps, and production updates for leadership
• Supporting special projects and urgent production needs as they come up
WHAT YOU HAVE:
• 4 years in an admin/coordinator role (production or studio experience is a plus)
• Strong written verbal communication
• Extremely organized, detail-oriented, and great at follow-through
• Excellent in Google Workspace (G Suite) and Slack
• Able to prioritize fast in a high-volume, fast-paced environment
• Comfortable using tools to stay efficient (AI tools a plus)
WHO OVERSEES YOU:
Our Production Senior Manager.
WHO YOU OVERSEE:
Currently, the Project Manager does not have any direct reports.
WHERE IT ALL GOES DOWN:
At our studio in Burbank, CA
WHEN THE MAGIC HAPPENS:
Monday - Friday full-time, will be discussed during the interview.
Salary/Benefits
Additional Information
Changing Lives Productions is the in-house video production company of Dhar Mann Studios, the leading creator of scripted positive content online, with over 163 million followers and 45 billion views across YouTube, Facebook, Instagram, and TikTok. Our videos receive more than 1 billion views each month, and we produce several hours of original content weekly that conveys messages of compassion, kindness, and altruism, resonating with viewers of all ages. Founded by Dhar Mann, recognized as the "Moral Philosopher of YouTube" by The New York Times and ranked #2 on Forbes' 2025 Top Creators list, our mission is to tackle real-life challenges and deliver powerful life lessons that change lives.
