Executive Assistant

This is a Full Time Job

BIG PICTURE:
This role goes far beyond administrative support. The person in this position will help extend the CEO's capacity by organizing priorities, driving projects forward, and ensuring ideas turn into execution.

The ideal candidate is highly resourceful, proactive, and capable of operating with minimal direction. They anticipate needs, solve problems before they escalate, and help translate the CEO's vision into clear next steps across the organization. This person will help the CEO stay focused on the highest-impact work while ensuring the details and follow-through across initiatives are handled with precision.

WHAT SUCCESS LOOKS LIKE IN THIS ROLE:
• The CEO spends less time managing logistics and more time on high-impact decisions
• Projects move forward without constant oversight
• Leaders across the company receive clear communication and follow-through
• Ideas from the CEO quickly turn into structured plans and next steps
• The CEO's priorities stay organized and protected despite competing demands

HOW YOU'LL SPEND YOUR TIME:
• Partner closely with the CEO to organize priorities, track key initiatives, and ensure important projects move forward
• Organize systems for tracking projects, deadlines, and commitments so nothing important falls through the cracks
• Serve as a liaison between the CEO and internal teams, partners, and external stakeholders to ensure clear alignment, communication and execution
• Identify potential problems or bottlenecks early and propose solutions before issues escalate
• Prepare presentations, documents, and research that help the CEO communicate ideas clearly to internal teams and external partners
• Draft written communications including emails, memos, and social media posts (LinkedIn and other channels)
• Help structure meetings, decision frameworks, and preparation materials so discussions lead to action
• Manage logistics such as calendar, travel, and scheduling in a way that protects the CEO's time and priorities

WHAT YOU HAVE:
• 5 years in a support role such as Executive Assistant, Operations Assistant, Project Coordinator, or Virtual Assistant supporting C level executives
• Strong judgment and the ability to operate with minimal direction
• Exceptional written communication skills and the ability to draft clear, concise materials
• Ability to research topics quickly and synthesize information into useful insights
• Highly organized and capable of managing multiple moving priorities at once
• A bias toward action and a natural instinct to close loops and follow through
• Comfort working directly with senior leadership in a fast-moving environment
• Strong proficiency with modern productivity tools (Google Workspace, Slack, Notion, etc.) and strong in Excel and budgeting
• A strong systems mindset and interest in organizing workflows and improving processes
• Ability to work independently in a remote environment with availability overlapping Eastern and Pacific Time

WHO OVERSEES YOU:

The Executive Virtual Assistant will report directly to the CEO

WHERE IT ALL GOES DOWN:

Our Executive Virtual Assistant will work remotely from home or personal office and will be required to utilize our time tracking software to log and submit work hours