Executive Assistant to Co-Founder

This is a Full Time Job

Executive Operations | Business & Personal Affairs

Location: Calabasas, CA

Employment Type: Full-Time, In-Person

BIG PICTURE:

We are looking for a detailed, organized and proactive Executive Assistant to support our co-founder Laura Avila across her professional and personal schedule. This person will manage calendars, travel and communications while keeping ongoing priorities and special projects organized and moving forward. An interest in beauty, fashion or entertainment is a plus.

Why This Role Matters:

You bring structure to a busy day and make sure important details do not fall through the cracks. Clear project trackers, timely follow-up and sound judgment will help our co-founder see what needs attention, who owns the next step and what is due. Personal and occasional household coordination are part of the support, but estate management is not the focus.

HOW YOU'LL SPEND YOUR TIME:
• Manage Laura's business and personal calendar, appointments and events, anticipating conflicts and preparing the details needed for each commitment.
• Coordinate domestic and international business travel, including detailed itineraries and logistics.
• Build and maintain project trackers with clear priorities, owners, next steps, deadlines and status updates.
• Turn meeting notes and requests into action items; follow up with the right people and flag dependencies, overdue work and decisions that need Laura's attention.
• Coordinate ongoing and special projects with internal teams, external contacts and vendors, keeping information organized and work on track.
• Prepare meeting materials, take notes and maintain records so important commitments are easy to find.
• Handle communications and serve as a discreet point of contact across departments and external relationships.
• Coordinate public outings, personal appointments and errands, including beauty and fashion recommendations when needed.
• Help coordinate occasional household and service-provider needs as part of personal support.

WHAT YOU HAVE:
• 3 years of experience supporting a high-level executive. Experience supporting someone in entertainment, beauty or a creative space is preferred.
• Experience coordinating projects and maintaining trackers that make priorities, deadlines and follow-ups clear.
• Strong Google Workspace skills, including Sheets, Docs and Calendar, AI and comfort learning project-management tools.
• Excellent written and verbal communication, organization and attention to detail.
• The ability to prioritize, adapt and handle multiple requests in a fast-paced environment.
• Discretion with sensitive personal and business information.
• Resourcefulness, critical thinking and a strong sense of urgency and follow-through.
• A collaborative approach and the confidence to work through unfamiliar tasks.

WHO OVERSEES YOU:

The Executive Assistant for Co-Founder will report directly to our co-founder

WHO YOU OVERSEE:

This role has no direct reports.

WHERE IT ALL GOES DOWN:

This role works mostly in Calabasas and Chatsworth, California, and requires the ability to commute to both locations.

WHEN THE MAGIC HAPPENS:

The typical work schedule is 40 hours a week. Specific times will be discussed during the interview.