Assistant, Vault
Deluxe Entertainment
New York, NYThis was removed by the employer on 4/9/2020 1:36:00 PM PST
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Full Time Job
Receiving
• Dispatch couriers to pick up physical media, documents, and supplies as requested
• Take responsibility for secure receipt of all incoming shipments and provide signature as proof
• Accurately match shippers to goods received
• Promptly notify account representatives of the receipt of incoming media
• Perform virus scan of incoming hard drives
• Oversee distribution of incoming mail/packages to staff
Vault
• Accurately log metadata of incoming physical media into the inventory system and barcode elements upon receipt
• Shelve, re-shelve, shift, and re-pack media including, but not limited to film, video tape, and hard drives
• Guarantee the accurate tracking and shelf location of all in-house physical media
• Locate elements for clients, staff, and other Deluxe business units
• Securely pull physical media in a timely manner for production use and return elements to vault storage when their use is complete
• Keep onsite vault organized and retain space for incoming elements
• Conduct periodic audits of all vault elements to maintain accuracy of database
Shipping
• Responsible for the security of all outgoing media
• Pull elements for delivery and arrange for dispatch of couriers or overnight shipments with preferred vendors
• Perform quality control check on Deluxe-made labels created by other departments
• Destroy elements as requested by account representatives
• Assist Studio Operations with asset returns to clients
General
• Learn and keep up-to-date on all work instructions, vault security procedures, and policies
• Compose articulate, accurate, and timely e-mail correspondences
• Answer phones and contact staff and clients concerning receipt, vaulting, and shipment of elements
• Maintain tidy, organized workspace as it is visible to all guests, clients, and staff
• Some physical labor required
• Other duties as assigned
Qualifications
• Bachelor's degree in film studies or library science preferred
• 1-2 years in post-production preferred
• Ability to work all shifts including nights, weekends and holidays as needed
• Good written and verbal communications skills
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to execute instructions furnished in written, oral, or diagram form.
• Proficiency with MS Office
• Basic knowledge of media formats
Lift up to 50 LBS