Executive Assistant

This is a Full Time Job

Davis Shapiro Lewit & Grabel, LLP was initially established as a boutique transactional law firm representing premier talent in the entertainment industry. The firm further leveraged its reputational market-share and credibility to include representation of industry executives, concert promoters, independent labels, music publishers, major international brands, and entrepreneurs.

Currently, employees are participating in a hybrid work environment.

WHAT WE ARE LOOKING FOR:
We are seeking an Executive Assistant to provide support to at least two attorneys in its Meatpacking District New York office. The Executive Assistant will:

• Answer, screen, and route incoming phone calls.

• Provide routine assistance including electronic filing, drafting correspondence, formatting documents, time entry and invoicing.

• Organize meetings, appointments, calls, travel and maintain electronic calendars.

• Coordinate with clients for execution of documents, obtaining documents and other information.

• Cover for other Assistants and provide office support when needed.

THE IDEAL CANDIDATE will possess at least two years of relevant administrative experience. Previous experience in entertainment law is a huge plus. The candidate should also possess:

• Superior verbal and written communication skills.

• Excellent attention to detail.

• Top notch interpersonal skills and a high degree of tact.

• Superior organizational and time management skills.

• The ability to work and thrive in a team environment.

• Proficiency in MS Office including Word, Excel, Outlook.

• Mac proficiency and the ability to learn new programs quickly.