Executive Assistant to CEO

This is a Full Time Job

This is a Full Time Job

As an Executive Assistant, you will be the first point of contact for our clients and visitors. Your role is crucial in ensuring smooth day-to-day operations, providing exceptional administrative support, and maintaining a welcoming environment.

Key Responsibilities
-Answering and directing phone calls with a great phone voice.
-Greeting and assisting clients and visitors with a professional and courteous demeanor.
-Managing calendars, scheduling meetings, and coordinating appointments.
-Handling mail, packages, and deliveries.
-Maintaining office supplies and ensuring the office is organized and presentable.
-Receiving, organizing, and filing expense documentation.
-Assisting executives with various administrative and personal tasks as needed.
-Completing tasks with thoroughness, attention to detail, and follow-through.
-Demonstrating a positive, no-task-too-big-or-small attitude.
-Applying common sense and the ability to connect the dots in problem-solving.

Requirements
-Exceptional attention to detail and ability to multitask.
-Strong follow-through and commitment to completing tasks.
-A positive, professional attitude and the ability to take direction well.
-Must live in Los Angeles and be available to work full-time.
-Please do not apply if you are currently in school. Looking for someone who is available to start immediately.

Preferred Qualifications
• Previous experience as a personal or executive assistant heavily preferred
• Familiarity with top commercial and theatrical casting directors.
• Experience with FileMaker or similar database management software.