Project Coordinator
Dallas Mavericks
Dallas, TXThis was removed by the employer on 3/6/2019 7:17:00 AM PST
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Full Time Job
The Dallas Mavericks are currently seeking a Project Coordinator. The chosen candidate will be responsible for managing an array of front office projects as well as serving as back-up receptionist. An ideal candidate will attend to visitors and deal with inquiries on the phone and face to face, supply information regarding the organization to the general public, clients and customers, contact employees regarding visitors and provide visitors directions to various parts of the office, answer phones and take messages, and sort and distribute mail.
To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful.
Responsibilities:
• Greet clients and visitors with a positive, helpful attitude
• Assisting clients in finding their way around the office by directing persons to correct destination
• Announcing clients as necessary
• Assisting with a variety of general administrative tasks and clerical support as needed including copying, faxing, and taking notes
• Preparing meeting and training rooms
• Answering phones in a professional manner, and routing calls as necessary
• Assisting colleagues with administrative tasks as needed
• Performing ad-hoc administrative duties
• Answering, forwarding, and screening phone calls
• Receiving, sorting and distributing mail
• Provide excellent customer service
• Scheduling appointments
• Organize conference and meeting room bookings as needed
• Coordinate meetings and organize catering as needed
• Deal with queries from the public, customers and vendors
• Ensure knowledge of staff movements in and out of organization
• Monitor visitor access and maintain security awareness
Requirements:
• High School diploma required
• Consistent, professional dress and manner
• Excellent written and verbal communication skills
• Competency in Microsoft applications including Word, Excel, and Outlook
• Good time management skills
• Experience with administrative and clerical procedures
• Able to contribute positively as part of a team, assisting with various tasks as required.
• Knowledge of customer service principles and practices
• Customer service orientation
• Information management
• Organizing and planning
• Attention to detail
• Initiative
• Reliability