Office Manager & Executive Assistant

This is a Full Time Job

Dailymotion, one of the world's top video sites, is seeking an organized, dependable and experienced Office Manager & Executive Assistant. He/She will be responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency, as well as assisting executives.

Responsibilities:

• Ensure the smooth running of the office
• Maintain a safe and secure working environment
• Organize orientation and training of new staff members
• Receive and direct visitors and clients
• General clerical duties including photocopying, fax and mailing
• Resolve administrative problems and inquiries
• Maintain office supply inventories
• Coordinate maintenance of office equipment
• Answer, screen and transfer inbound phone calls for executives
• Schedule and coordinate meetings, appointments and travel arrangements for executives
• Record, compile, transcribe and distribute minutes of meetings
• Prepare and modify documents including correspondence, reports, drafts, memos and emails

Requirements:

• Computer skills and knowledge of relevant software
• Computer skills and knowledge of relevant software
• Knowledge of operation of standard office equipment
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of principles and practices of basic office management
• 1-2 years experience (media/new media company preferred)

Key competencies:

• Communication skills - written and verbal
• Planning and organizing
• Prioritizing
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility
• Adaptability
• Customer service orientation
• Teamwork