Recruiting Assistant - Human Resources
Creative Artists Agency
Los Angeles, CAThis was removed by the employer on 5/16/2018 5:00:00 PM PST
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Full Time Job
Recruiting Assistant
The world's leading full-service entertainment, media, and sports agency is seeking a Recruiting Assistant to support their corporate Human Resources department in Los Angeles. This assistant will directly report and provide support to a Recruitment Manager, dedicated to finding the best talent to work in a variety of support and professional level functions across the business. This is not a role for those interested in pursuing the agent career path.
In addition to traditional administrative and clerical duties (i.e. answering multiple phone lines, follow up, and data tracking and entry) qualified assistants will take an active role in the recruitment process by scheduling interviews and meetings, answering applicant and candidate inquiries, utilizing the ATS to enter and track candidates, and performing any special projects as requested. The position provides an opportunity to learn about the full lifecycle recruiting process within a dynamic entertainment company. The ideal candidate is a self-starter, possessing a desire to pursue a career in recruitment.
Responsibilities
• High volume of preliminary phone screens, and scheduling of candidates.
• Heavy facilitation and management of the interview process via phone and in person on behalf of the Recruitment Manager
• Managing call logs, messages, and communication with internal clients
• Heavy calendar maintenance, serving as primary gatekeeper, providing structure surrounding access to Recruiting Manager's calendar. Maintain an awareness of the Manager's obligations, in order to proactively assist and/or anticipate needs
• Responsible for applicant management/tracking and providing support to applicants surrounding the ATS
• Utilize effective communication and follow-through while acting as a dependable point of contact for candidates
• Conduct reference and background checks for candidates as needed
• Opportunity to assume increased responsibility including posting job descriptions, applicant sourcing for open positions, extending offers to candidates, and processing new hires through HRIS.
• Assist the HR team with key initiatives, ad hoc projects, and other tasks as needed.
Qualifications
• BA/ BS Degree
• Minimum 1-2 years of experience in Recruiting/HR. Background in Entertainment/Media preferred.
• Experience with ATS/HRIS and strong command of the Microsoft Office suite
• Workday experience is a plus
• Adept at quickly learning new processes and technology.
• Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations; and maintain a sharp focus while managing competing priorities in a corporate environment.
Desired Characteristics
• Long-term interest in building a career in Recruitment. Customer service oriented professional.
• Exceptional interpersonal skills, while understanding the importance of maintaining a high level of discretion and confidentiality, strong follow through, and attention to detail
• Extremely flexible, proactive, highly organized, and ability to easily shift priorities, multi-task, and handle heavy work flow processing