Vault/Client Services

This is a Full Time Job

Position Overview

Title: Vault/Client services

Status: Full-Time, In-Office

About the Role We are looking for a reliable, detail-oriented team member to split their time between frontline client hospitality and post-production asset management. This is a hybrid desk role located in the office, with responsibilities fluctuating daily depending on active client schedules and production volume.

Core Responsibilities

Client Services: Welcome clients and visitors, manage the reception area, field incoming phone calls, set up meals,and handle general administrative tasks to keep the office running smoothly.
Vault & Asset Management: Oversee and safeguard project drives and master footage, handle local and remote backups, fulfill material requests, and maintain precise tracking spreadsheets.
Logistics & Inventory: Coordinate physical and digital shipping (messengers, courier services, couriers) and maintain an up-to-date inventory of active equipment, drives, and supplies.
Requirements & Qualifications
• Experience & Interest: A strong interest in the post-production industry with familiarity in basic office and media software systems.
• Communication & Detail: Exceptional interpersonal skills paired with high attention to detail and strong multitasking abilities in a fast-paced environment.
• Schedule Flexibility: Ability to work on-site full-time, with flexibility for occasional night or weekend shifts when production timelines require it.