Receptionist/ Mailroom Clerk

This is a Full Time Job

Talent Agency is seeking a Full Time Receptionist to support our Santa Monica office. Candidates should be interested in a long-term position that provides the opportunity to learn & grow with the company. Must be energetic, professional, cheerful, and able to engage with a variety of personalities.

Reception Duties and Responsibilities:
• Greet all visitors, clients, and guests with a professional and friendly demeanor
• Answer, screen, and route all incoming phone calls
• Act as our official gatekeeper by protecting the confidentiality of our clients and agents
• Provide access to visitors of the building
• Handle incoming and outgoing shipments and packages
• Maintain awareness and familiarity with clients and guests
• Assist with various administrative tasks as needed
• Help with covid screening of employees upon entering the work place

Mailroom Duties and Responsibilities
• General administrative and mailroom responsibilities
• Multi-task, manage time efficiently, and shift priorities quickly
• Cover desks in multiple departments
• Answer phones; roll calls; manage agent calendars; schedule meetings; call out appointments and auditions, correspond with casting directors & managers; talent submissions
• Provide script coverage and breakdowns
• Assist with daily operations and miscellaneous tasks as needed
Help with covid screening of employees upon entering the work place

Requirements:
• This position is 100% in office
• Must be proactive and communicative with a team player mindset
• Excellent organizational and time management skills
• Punctuality and reliability along with a positive attitude
• Calm under pressure and able to problem solve quickly and effectively
• Previous receptionist or office assistant experience