Receptionist/Administrative Assistant
Confidential
Burbank, CAThis was removed by the employer on 7/30/2014 9:14:00 AM PST
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Full Time Job
A boutique, independent production & distribution studio located in Burbank, CA, specializing in socially-conscious documentaries and independent narrative films, is seeking a full time receptionist/administrative assistant. Ideal candidate will be energetic, highly organized, have excellent verbal & written communication skills, and be comfortable working in a fast-paced environment, handling multiple deadlines and demonstrate a professional DIY attitude.
PRIMARY RESPONSIBILITIES INCLUDE:
• Answering multiple phone line system, taking messages, and transferring calls
• Greeting guests, answering the door, monitoring incoming & outgoing personnel
• Coordinating incoming & outgoing mail, UPS, FEDEX, and express shipments both domestically and internationally, as well as processing orders from our online store.
• Filing, typing, photocopying, and data entry
• Maintaining office supplies and common areas
• Maintaining screeners and marketing materials inventory
• Running errands and other clerical assistance to staff as needed
ADDITIONAL RESPONSIBILITIES INCLUDE:
• Tracking film releases and maintaining spreadsheets
• Assisting Publicity department with press kits, grassroots efforts, marketing campaigns, and mailings for upcoming film releases
• Providing support for Screenings & Events
• Coordinate internship identification
• Work closely with VP International Sales to ship materials overseas
• Managing festival submissions and deadlines
REQUIREMENTS:
• Bachelor's Degree
• Reliable transportation
• Previous Front Desk Experience
• Excellent computer skills (MS Office) and experience with professional communication protocols.
• Must demonstrate strong organizational skills and flexibility
• Must be professional, reliable, and sensible
• Good verbal/written communication, multi-tasking and project management skills appreciated.
• Ability to function in a fast-paced and time sensitive environment
Position is a six month independent contract.