Personal / Office Administrative Assistant

This is a Full Time Job

?Commitment: 18 month commitment

Overview:?
An Entertainment Executive is seeking a highly organized and proactive Personal and Office Administrative Assistant to support a busy household and thriving business. The ideal candidate will be a self-starter with exceptional organizational skills, discretion, and a ''no task is too big or small'' attitude.
Prior personal assisting experience is required, experience on an agent/manager's desk in the entertainment industry is required, and flexibility in assisting with both personal and professional tasks is essential and required.

Key Responsibilities:
Personal Assistance: Oversee personal tasks like coordinating children's extracurricular activities, school activities, and household needs. Assist with occasional overnight stays for school drop-offs during times when principal is traveling.

Calendar & Scheduling: Manage calendars for the principal and family (including 2 teenaged-children), coordinate meetings, events, school, and appointments with attention to detail.

Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries while anticipating needs for the principal, family, and clients.

Communication: Manage all incoming communications (emails, calls) with discretion, prioritize urgent matters, and ensure timely responses.

Reading & Coverage: Read incoming scripts for clients and provide written coverage to help prioritize the Talent Manager's reading. This is mandatory.

Confidentiality: Handle sensitive information with the utmost professionalism and discretion.

Task Management: Assist with personal and professional projects, track deadlines, and ensure follow-up on action items.

Qualifications:
1-2 years of personal assistant experience required
Strong organizational, communication, and time-management skills.
Ability to manage complex schedules and adapt to changing priorities.
Highly discreet with a professional, proactive approach.
Flexibility to accommodate occasional personal assistance needs, including childcare and overnight stays.
Valid driver's license and reliable transportation required
Ability to be a self-starter is mandatory
This position is fully in-person in the West Valley - please do not apply if you are unable or unwilling to commute to the West Valley daily.
Applications acknowledging the office location/ability to commute daily, prior desk experience, and script coverage history will be prioritized.
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Salary: Competitive, commensurate with experience. Health insurance, PTO, and opportunities for career growth.?