Personal Assistant

This is a Full Time Job

Miami
Day Rate: DOE
24/7 On Call Availability

Job Title:
Personal Assistant to A-list Recording Artist

Reports To:
Artist & Artist Management

Job Overview:
We are seeking a seasoned, detail-oriented, and discreet Personal Assistant to support a
high profile artist in managing their personal and professional life. Ideally this person is
already based in Miami, Florida. This person will be adept in working under
minimal direction, highly confidential situations, works well under pressure and is a seasoned
Multi-tasker.

This role requires flexibility, strong organizational skills, and an ability to manage
multiple tasks at once. The PA should be highly proactive and capable of anticipating
the artist's needs while maintaining a professional relationship.

Responsibilities and Duties:

1. Schedule & Calendar Management
• Maintain and constantly update the artist's calendar (meetings, shoots, rehearsals, interviews, appearances).
• Coordinate with management, PR, stylists, agents, and production teams to prevent overlaps.
• Ensure the artist has travel time, prep time, and recovery time factored in between events.
• Provide daily itineraries with times, addresses, contacts, and key notes.

2. Travel and Logistics Management
• Book flights, hotels, and car services (often at short notice).
• Arrange private jet or luxury transport when needed.
• Prepare packing lists and ensure personal and work essentials are ready in advance.
• Plan on-the-ground transport and security.

3. Communications & Liaison
• Act as the primary point of contact between the artist and other parties.
• Screen calls, emails, and messages, prioritizing what gets through.
• Relay instructions between the artist and their management team.
• Maintain discretion-handle all personal and business matters professionally & confidentially.

4. Personal, Errands and Daily Tasks
• Run errands, personal shopping, handle all online orders and returns, providing receipt
reports and expenses to business managers weekly.
• Managing personal appointments (health, grooming and family-related
appointments).
• Maintaining household tasks, organization (if applicable, ensuring home upkeep, deliveries, etc.).
• Keep wardrobe, tech, and personal items in working order.

Qualifications:
- Minimum of 3 years of experience as a personal assistant, preferably in a creative
or a high-profile environment.
- Exceptional organizational skills with the ability to multitask and prioritize
effectively.
- Strong time management skills and the ability to adapt to changing circumstances
quickly.
- Tech-savvy, with proficiency in managing digital calendars, smart home devices,
social media platforms and apps.
- Discretion and professionalism in handling confidential and sensitive matters.
- Strong interpersonal skills, with a calm demeanor and proactive approach.
- Availability to travel frequently and provide flexible hours as needed.
- Flexible availability in hours and schedule
- Able to travel frequently domestically and internationally
- Must have access to a reliable vehicle
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