Personal Assistant
Confidential
Miami, FLThis is a Part Time Job
Personal Assistant to Recording Artist
Location: Miami
Day Rate: DOE
Availability: 24/7 On-Call
Job Title:
Personal Assistant to A-list Recording Artist
Reports To:
Artist & Artist Management
Job Overview:
We are seeking a seasoned, detail-oriented, and discreet Personal Assistant to support a high-profile artist in managing their personal and professional life. Ideally, this person is already based in Miami and/or Los Angeles. This person will be adept at working under minimal direction, handling highly confidential situations, working well under pressure, and multitasking efficiently.
This role requires flexibility, strong organizational skills, and the ability to manage multiple tasks at once. The PA should be highly proactive and capable of anticipating the artist's needs while maintaining a professional relationship.
Responsibilities and Duties
Schedule Management
• Booking and organizing appointments (studio sessions, personal appointments, meetings, rehearsals, interviews, etc.).
• Maintaining the artist's calendar and ensuring they adhere to deadlines and engagements.
• Ensuring time management, minimizing conflicts, and prioritizing tasks.
Travel and Logistics Management
• Travel arrangements (flights, hotels, transportation, etc.), especially for tours and performances. Experience booking private travel accommodations is necessary.
• Ensuring smooth transitions between various destinations and providing the artist with what they need during travel.
Communication Liaison
• Acting as the intermediary between the artist and management, agents, clients, vendors, etc., when appropriate.
Event Planning and Coordination
• Coordinating events such as album releases, promotional events, concerts, and parties.
• Handling logistics for events, including venue selection, invitations, and guest lists.
• Managing VIP access and ensuring the artist's needs are met during events.
Personal and Daily Tasks
• Running errands, personal shopping, handling all online orders and returns, and providing receipt reports and expenses to business managers weekly.
• Managing personal appointments (health, grooming, and family-related appointments).
• Maintaining household tasks (if applicable), ensuring home upkeep, deliveries, etc.
Financial Management
• Tracking expenses for the artist's activities, including travel and event-related costs.
Qualifications
• Minimum of 3 years of experience as a personal assistant, preferably in a creative or high-profile environment.
• Exceptional organizational skills with the ability to multitask and prioritize effectively.
• Strong time management skills and the ability to adapt to changing circumstances quickly.
• Tech-savvy, with proficiency in managing digital calendars, smart home devices, social media platforms, and apps.
• Discretion and professionalism in handling confidential and sensitive matters.
• Strong interpersonal skills, with a calm demeanor and proactive approach.
• Availability to travel frequently and provide flexible hours as needed.
• Flexible availability in hours and schedule.
• Able to travel frequently, domestically and internationally.
• Must have access to a reliable vehicle.
Job Code: Miami
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