Personal Assistant

This is a Full Time Job

Los Angeles Valley Office In Person Daily

Job Description: Personal Assistant to Entertainment Manager

Talent Management company is seeking a Personal/Office Assistant.  The ideal candidate will possess exceptional organizational skills, be detail-oriented, good with kids, a self-starter, discreet, professional, and have a positive, no task is too big or too small attitude.  A prior background in entertainment is preferred, as well as a willingness to work alone or as a member of a team. Previous experience is required.

Responsibilities:
1. Calendar and Schedule Management: • Efficiently manage and maintain manager and client calendars. • Coordinate appointments, meetings, and events, ensuring all necessary information is provided • Proactively handle scheduling conflicts. Office assistant duties will also sometimes be necessary.

2. Travel and Logistics: • Arrange and coordinate all travel arrangements, including flights, accommodations, ground transportation, and itineraries. • Anticipate travel-related needs and provide detailed itineraries for manager and clients.

3. Communication and Correspondence: • Manage all incoming and outgoing communications, including emails, phone calls, and messages, with professionalism and discretion. • Prioritize and filter incoming requests, ensuring that important matters are addressed promptly.

4. Coordination of Childcare, schools and activities.

5. Coverage :  Ideal candidate should be a voracious reader and enjoy reading incoming scripts for clients. Assistant will provide written coverage to help prioritize talent manager's own reading lists.  This is required.

6. Confidentiality and Discretion: • Handle sensitive and confidential information with the utmost discretion and maintain strict confidentiality protocols. • Maintain a high level of professionalism and integrity when dealing with clients, industry professionals, and colleagues.

7. Task and Project Management: • Assist in managing the Talent Manager's professional and personal projects and initiatives, ensuring deadlines are met and deliverables are completed. • Track progress, follow up on action items, and provide status updates as required.
• Prioritize tasks effectively and proactively identify opportunities to streamline processes.

Qualifications: • Minimum of 1-2 years of experience as a personal assistant, preferably in the entertainment industry. Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively. • Proven experience managing complex calendars and scheduling requirements. • Exceptional attention to detail and accuracy in all work. • Outstanding communication skills, both written and verbal. • Highly discreet and capable of handling sensitive and confidential information. • Ability to work independently with minimal supervision, while also being a team player. • Flexibility to adapt to changing priorities and work in a fast-paced environment. A positive attitude and a willingness to learn new skills and systems.