Personal Assistant
Confidential
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This is a Full Time Job
Salary commensurate with experience. Healthcare benefits offered.
The role would be in LA and car and valid drivers license would be essential. Gas and toll reimbursement for work related travel, with receipts.
Run personal errands and various types.
Coordinate Artist's professional activities with Artist's other team members including managers, secretaries, lawyers, accountants, etc.
Coordinate Artist's personal activities with team members on a confidential, need to know basis.
Travel with Artist as per her requirements (a valid US Visa and Passport are required)
Coordinate Artist's daily arrivals with all third parties including clothing brands, producers, event managers etc. for whom Artist is rendering her services in relation to any engagements, TV show, films, shows, events, etc.
Execute Artist's daily schedule.
During endorsements, appearances, photo shoots, etc., coordinate and ensure that all of Artist's daily requirements including timing of costumes, hair dressers, stylist, make up persons, etc., are satisfied.
Coordinate and ensure that all the daily logistics are in place and all the commitments of Artist are properly organized and coordinated with the respective third parties and Artist's team members.
Monitor and track the call times for recording sessions, performances, appearances, endorsements, photo shoots, rehearsals, etc., and keep Artist informed of the times she is required to be available.
Coordinate with Artist's or any third party's travel agents for her personal flights and travel.
Take care and ensure that all of Artist's personal property in relation to household, electronic equipment, etc., are in order.
Manage Artist's residence, including arranging for any needed repairs, organizing groceries and household supplies, etc.
Responsible for the care of Artist's pet.
Provide support to Artist in connection with family visits, including moving, packing, handling and arranging to secure any necessary items or paperwork.
Manage and supervise gifts for Artist's family and friends and confirm delivery of same.
Track incoming/outgoing submissions to the team and record all updates to projects in various stages of development
Perform administrative duties such as rolling calls, scheduling, filing expense reports, managing travel itineraries
Take detailed notes on creative/notes calls