Personal Assistant to President

Full Time Job
Seeking personal assistant for President in a fast-paced company in the entertainment industry. The ideal candidate is a highly motivated personal assistant proficient in time management and multitasking; they would act as the glue to employers day-to-day life, including personal and business, and coordinating balance across all calendars, scheduling, meetings, etc. This role would support the existing Executive Assistant's focus on the business-related areas by balancing a focus on executives' personal affairs.

Responsibilities

In Office position
Assist with various functions as needed, including but not limited to: shopping (gifts, household goods, clothes, etc.), errands, scheduling and overseeing contractors and appointments, party planning and management, securing reservations and tickets, etc.
Help with daily time management and coordinating personal and business schedules
Plan travel, including itinerary management, flights, accommodation and ground transportation
Perform as a liaison between the employer and household staff as required
Assisting in follow up of internal and external correspondence on behalf of employer
Coordinating current vehicle registrations, insurance, and maintenance
Taking initiative to proactively plan for important dates and deadlines such as passport expirations, anniversary celebrations, etc.
Acting as backup support for executive assistant

Requirements
Ability to adapt to an autonomous role and maximize efficiency
Local to Los Angeles with a valid driver's license and reliable transportation
Active listening and good communication skills
Proactive approach to problem-solving
Ability to multitask
Strong time-management, interpersonal and organizational skills
Proven ability to manage a flexible schedule
Always available, mobile, and open to travel
Ability to interact with high profile clients and executives with professional discretion
Strong customer service and social skills
Follows instructions clearly and accurately within a timely fashion
Proactive and enthusiastic about delivering positive results
Able to sit, walk, stand for long hours at a time
Computer literacy
Verbal and written articulacy