Personal & Executive Assistant to Creator

This is a Full Time Job

We're looking for a highly capable, creative, and organized Personal & Executive Assistant to support a well-known celebrity, influencer, and content creator across content, business, travel, media, and everyday life.

This is a true right-hand role for someone who thrives in a fast-paced, ever-changing environment and can seamlessly move between executive support, personal organization, content creation, and creative projects.

No two days will look exactly the same. You may coordinate a PR haul, organize travel and a busy schedule, assist on a podcast recording, film and edit social content, communicate with the management team, or help bring a new creative idea to life.

The ideal candidate is extremely organized, proactive, resourceful, personable, creative, and plugged into social media and creator culture. You see what needs to be done before being asked and genuinely enjoy keeping everything moving behind the scenes.

Schedule & Availability:

Part-time, approximately 10-20 hours/week, with hours varying based on travel, filming, events, shoots, appearances, and other commitments.

Flexibility for occasional evenings, weekends, early mornings, and last-minute schedule changes is important. This is a hybrid, in-person NYC role, with some administrative work that may be completed remotely. Occasional travel may be requested and discussed in advance.

Responsibilities:

Executive & Personal Support-
• Manage calendars, schedules, appointments, meetings, and commitments
• Coordinate travel logistics, itineraries, reservations, and day-of details
• Assist with errands, deliveries, returns, organization, and day-to-day needs
• Prepare for trips, events, appearances, shoots, and other commitments
• Anticipate needs and proactively solve problems

Content & Creative-
• Assist with filming and creating social media content
• Capture behind-the-scenes content, social clips, and day-to-day moments
• Edit short-form content for TikTok and Instagram using CapCut and/or similar platforms
• Brainstorm content ideas, trends, hooks, concepts, and creative opportunities
• Stay current on social media trends, sounds, formats, and creator culture
• Organize footage, photos, and digital assets and support content planning

Management & Communication-
• Act as a liaison between the client and management team
• Communicate professionally with managers, PR, brands, production teams, vendors, and partners
• Coordinate meetings, calls, shoots, podcasts, events, and projects
• Track follow-ups, deadlines, deliverables, and outstanding items
• Maintain strict confidentiality and discretion
• Use good judgment when determining what to handle independently versus escalate

Creative & Project Support-
• Assist with podcasts, productions, shoots, events, and brand projects
• Coordinate vendors, locations, products, samples, and production details
• Support PR projects, including organizing product/PR hauls
• Help take creative and business ideas from concept to execution
• Jump in wherever needed to keep projects moving

Who We're Looking For:

The right person is...
• Extremely organized & proactive - you anticipate needs and stay ahead
• Resourceful & solution-oriented - you can figure things out independently
• Creative & social-media savvy - you understand TikTok, Instagram, trends, creators, and internet culture
• Strong with content - you have an eye for framing, lighting, aesthetics, and what performs socially
• Personable & confident - comfortable communicating with a wide range of people
• Flexible & calm under pressure - you can pivot quickly when plans change
• Detail-oriented & tech-savvy - comfortable learning new platforms, apps, and systems
• Discreet & trustworthy - you understand the importance of privacy and confidentiality
• Professional & polished - comfortable around celebrities, talent, executives, and high-profile clients
• Emotionally intelligent - you can read a room and adjust your approach
• Collaborative & low-ego - willing to jump in and handle whatever is needed
• A strong communicator - able to write polished emails/texts and communicate professionally on the client's behalf

Ideal Experience:

Experience in one or more of the following is a plus-
• Executive or personal assisting
• Creator/influencer management
• Social media or content creation
• Content production
• Talent, entertainment, fashion, beauty, or PR
• Event or production coordination
• Social media editing/content management

Experience is valuable, but personality, initiative, organization, and creative instincts are equally important. We're looking for someone excited to learn, grow, and become an integral part of the client's day-to-day world.

The Ideal Candidate:

You're someone who can walk into a chaotic day and immediately create order. You can manage a calendar, send a professional email, coordinate a last-minute reservation, film a TikTok, edit a Reel, communicate with a manager, organize a PR haul, and troubleshoot a problem - without losing your cool.

You're naturally plugged in, adaptable, and excited to work closely with a high-profile creator. You're not looking for a traditional 9-5 desk job; you want a dynamic role where you can learn, create, problem-solve, and genuinely make an impact.

If you're smart, organized, creative, adaptable, personable, and ready to be a true right hand, we'd love to hear from you.