Office Production Assistant

This is a Full Time Job

This is a full-time, on-site, entry-level, one-year position providing administrative office and errand support to the Tribeca-based Executive Office of a Film & TV Production Company. There should be no expectation of continued employment upon completion of this one-year engagement.

Please do not apply for this position if you are looking for a role that includes creative opportunity (writing, directing, producing, etc), as this role is only administratively-focused office support.

About the Role

The Executive Office is seeking a highly motivated, organized, service-oriented Production Assistant who takes pride in delivering work that is accurate, timely, thorough, and professional, no matter how small or administrative the task, project, or errand.

The ideal candidate approaches every assignment-regardless of size or visibility-with a strong sense of ownership and urgency. This person is dependable, resourceful, courteous, adaptable, and takes initiative without being asked. They understand that success in the role requires exceptional follow-through, situational awareness, attention to detail, and the ability to consistently execute at a high level.

This role is best suited for someone who derives satisfaction from supporting others, solving problems, staying organized, and contributing to the smooth operation of a demanding executive office.

A Successful Candidate Will Demonstrate:
* Exceptional personal accountability and ownership of responsibilities from initiation through completion, no matter how small a task or errand.
* Consistent execution with speed, accuracy, thoroughness, and attention to detail, no matter how small a task or errand.
* The ability to process information quickly, prioritize effectively, and adapt to changing circumstances without sacrificing quality.
* Professional maturity, sound judgment, discretion, and common sense.
* Strong situational awareness and an ability to read the room, read people, and anticipate needs before they are communicated.
* A positive, service-oriented attitude and willingness to assist wherever needed.
* Excellent written and verbal communication skills.
* Polished professional presence and exemplary business etiquette.
* Outstanding organizational and time-management skills.
* Reliability, responsiveness, and a strong sense of urgency.
* The ability to remain composed, professional, and solution-focused under pressure.
* The highest standards of confidentiality, integrity, and trustworthiness.
* A collaborative mindset and the ability to establish productive working relationships with executives, colleagues, guests, and external partners.

Responsibilities
* Coordinate and communicate closely with the Los Angeles-based executive team regarding short-term priorities, long-term projects, and time-sensitive requests.
* Work daily in conjunction with offsite staff, providing accurate and timely updates regarding schedules, logistics, events, and daily movements.
* Organize materials, maintain records, and coordinate logistics related to creative projects in various stages of development.
* Track assignments diligently and ensure tasks are completed thoroughly, accurately, and on time with minimal follow-up.
* Prioritize competing requests and effectively manage changing priorities throughout the day.
* Handle incoming calls and communications with professionalism, courtesy, and discretion.
* Take detailed notes, transcribe meetings and calls accurately, and draft, proofread, and edit written materials with a high degree of precision.
* Greet guests and provide a polished, professional hospitality experience that reflects the standards of the company.
* Serve as a point of contact for high-profile talent, representatives, business partners, and visitors while consistently exercising diplomacy, discretion, and strong professional judgment.
* Support the coordination of meetings, schedules, travel, events, and special projects as assigned.
* Assist with conference room setup, presentations, audiovisual connectivity, and basic technology troubleshooting.
* Provide proactive in-person support to executives and colleagues as needed.
* Anticipate operational needs, identify potential issues before they arise, and take initiative to help resolve them efficiently.
* Perform additional errands, deliveries, administrative, operational, and project-related duties as assigned.

Qualifications
* 0-1 year of full-time professional experience
* Currently residing in New York City and available to work onsite in Tribeca office 5 days per week.
* Summer Internship or Page experience within the entertainment industry.
* Strong skills with standard office technology (e.g., MS Office, MS Teams, Zoom, Box, AirTable, etc.)

Schedule & Location
* Full-time, onsite in Tribeca, New York City.
* Typical office hours are 9:00 a.m. to 7:00 p.m., though schedules may vary based on business needs.
* Additional evening and weekend work will be required as needed.
* Candidates should expect a demanding environment that requires flexibility, responsiveness, professionalism, and a consistently positive attitude.