EntertainmentCareers.Net
Office/HR Manager
Confidential
LOS ANGELES, CA
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Search for Office/HR Manager jobs in LOS ANGELES-CA
A leading professional services firm serving the live entertainment industry is currently seeking an Office Manager to join our team of 20+ located in Miracle Mile, Los Angeles, CA.
We are searching for an Office Manager who will be responsible for HR and Accounting administration duties in addition to office management services. The position will perform a variety of functions including maintaining office services and efficiency, supervising office staff and maintaining office records. They will also be responsible for supervising all front office activities, including the reception area, mail, office supply purchasing requests and facilities. Additional responsibilities include HR Administration (recruiting, benefits administration, timekeeping, payroll, new hire orientations, and day-to-day Human Resources Administration) and Accounting Administration (working with Finance Team to maintain updated accounting records, A/R and A/P activities, provide maintenance and processing of current accounts related to day-to-day accounting needs).
ESSENTIAL FUNCTIONS
Essential and other important responsibilities and duties may include, but are not limited to the following.
Office Manager:
• Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Supervise and coordinate overall office administrative activities
• Supervise office personnel as needed
• Manage the maintenance and alteration of office areas and equipment, as well as layout arrangement and housekeeping of office facilities
• Conceive, implement, and improve office policies and procedures
• Create and distribute documentation, manuals, and procedural guides as needed
• Assist with Reception duties as needed, including answering incoming calls and scheduling appointments or escalating calls to the appropriate parties as needed
• Act as the Safety Coordinator, to include monthly safety meetings and keeping the annual Safety Binder up to date
• Source and negotiate the purchase/lease of office supplies and furniture, office equipment, etc., for the company staff in accordance with company purchasing policies and budgetary restrictions
• Coordinate with vendors and/or directly manages the maintenance of IT matters, office equipment, including copier, fax machine, phone systems, desktops, etc.
• Responsible for the facilities day-to-day operations (such as: building management upkeep, distributing building access keys and back-up to security access cards, etc.)
• Assist with planning and execution of company events, (Corporate Retreat, Meetings, Parties)
• Arrange travel arrangements for employees
• Manage / oversee supply orders
• General all-around office duties
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Perform other related duties as required
Human Resources Administration:
• Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to Human Resources Director and Executive Management for resolution.
• Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with Executive Management, and/or HR Director.
• Payroll and Timekeeping for 15+ full-time employees, part-time employees, temps, contractors
• Maintains and administers benefits systems and processing of medical, dental, vision and benefits.
• Conducts on-boarding orientations with new hires.
• Conducts benefit meetings with employees.
• Maintains all filing, forms, and packets (new hire & benefits orientations, terminations).
• Responsible for overall department housekeeping and retention policy.
• Performs work that is varied in a fast pace working environment.
• Conducts Employee Termination/Exit Administration and meetings
• Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
• Maintain personnel and human resources related files.
• Day-to-Day HR Administration
Accounting Administration:
• Assist with A/R and A/P functions
• Assist with generating weekly invoicing
• Prepare and distribute department check requests and deposit information as well as petty cash entry into QuickBooks accounting system
• Performs other duties as assigned.
• Works overtime as assigned.
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Accounting/Finance Category
Browse the Assistant and Entry Level Category
Browse the Human Resources Category
Search for Office/HR Manager jobs in LOS ANGELES-CA
A leading professional services firm serving the live entertainment industry is currently seeking an Office Manager to join our team of 20+ located in Miracle Mile, Los Angeles, CA.
We are searching for an Office Manager who will be responsible for HR and Accounting administration duties in addition to office management services. The position will perform a variety of functions including maintaining office services and efficiency, supervising office staff and maintaining office records. They will also be responsible for supervising all front office activities, including the reception area, mail, office supply purchasing requests and facilities. Additional responsibilities include HR Administration (recruiting, benefits administration, timekeeping, payroll, new hire orientations, and day-to-day Human Resources Administration) and Accounting Administration (working with Finance Team to maintain updated accounting records, A/R and A/P activities, provide maintenance and processing of current accounts related to day-to-day accounting needs).
ESSENTIAL FUNCTIONS
Essential and other important responsibilities and duties may include, but are not limited to the following.
Office Manager:
• Manage the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Supervise and coordinate overall office administrative activities
• Supervise office personnel as needed
• Manage the maintenance and alteration of office areas and equipment, as well as layout arrangement and housekeeping of office facilities
• Conceive, implement, and improve office policies and procedures
• Create and distribute documentation, manuals, and procedural guides as needed
• Assist with Reception duties as needed, including answering incoming calls and scheduling appointments or escalating calls to the appropriate parties as needed
• Act as the Safety Coordinator, to include monthly safety meetings and keeping the annual Safety Binder up to date
• Source and negotiate the purchase/lease of office supplies and furniture, office equipment, etc., for the company staff in accordance with company purchasing policies and budgetary restrictions
• Coordinate with vendors and/or directly manages the maintenance of IT matters, office equipment, including copier, fax machine, phone systems, desktops, etc.
• Responsible for the facilities day-to-day operations (such as: building management upkeep, distributing building access keys and back-up to security access cards, etc.)
• Assist with planning and execution of company events, (Corporate Retreat, Meetings, Parties)
• Arrange travel arrangements for employees
• Manage / oversee supply orders
• General all-around office duties
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
• Perform other related duties as required
Human Resources Administration:
• Serve as a resource on human resources issues, effectively communicate human resources policies, and explain human resources processes and procedures. Resolve basic issues as appropriate. Refer other issues to Human Resources Director and Executive Management for resolution.
• Coordinate the recruitment process, including job postings, interview scheduling, and applicant disposition with Executive Management, and/or HR Director.
• Payroll and Timekeeping for 15+ full-time employees, part-time employees, temps, contractors
• Maintains and administers benefits systems and processing of medical, dental, vision and benefits.
• Conducts on-boarding orientations with new hires.
• Conducts benefit meetings with employees.
• Maintains all filing, forms, and packets (new hire & benefits orientations, terminations).
• Responsible for overall department housekeeping and retention policy.
• Performs work that is varied in a fast pace working environment.
• Conducts Employee Termination/Exit Administration and meetings
• Assist in the communication of the annual performance appraisal process; review and track incoming performance appraisal forms.
• Maintain personnel and human resources related files.
• Day-to-Day HR Administration
Accounting Administration:
• Assist with A/R and A/P functions
• Assist with generating weekly invoicing
• Prepare and distribute department check requests and deposit information as well as petty cash entry into QuickBooks accounting system
• Performs other duties as assigned.
• Works overtime as assigned.
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