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Office Coordinator / Receptionist
Confidential
Culver City, CA
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This was removed by the employer on 2/28/2020 11:50:00 AM PST
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How do I hire an Office Coordinator / Receptionist? Job Description: Busy commercial production company is seeking an Office Coordinator / Receptionist with front desk/reception experience. The ideal candidate should be extremely organized, energetic/upbeat, self-motivated, possess a strong work ethic, and can ensure that the office is a professional, friendly and productive work environment for staff and guests.
Primary tasks include:
• Represent the company as the first friendly face at reception; greet guests warmly
• Roll heavy calls as the main receptionist; additional front desk duties as needed
• Manage new hire onboarding including set-up of workstations and equipment, office tour, etc.
• General office management including flowers, groceries, parking lot flow, stocking/maintaining copy room, general office/cleaning supplies, runs, coordinate tech support, phone directory/bay charts, etc.
• Ensure office, kitchen and all common areas are impeccably clean and organized
• Manage Pre-Pro Meetings/Fittings that take place in the office
• Manage and organize daily schedules, call sheets & contact lists
• Supervise office PAs and interns
• Oversee building security, repairs & work crews
• Negotiate and compare equipment plans and service contracts, when needed; process and facilitate payment and POs
• Liaise between the company and freelance production teams as the point of contact for office-related assistance
• General support for everyone in the company including executives, accounting & freelancers
• Coordinate room/bay holds for production teams; adapt to changing schedules and personnel
• Research & book flight, hotels & car services for executives
• Reconcile receipts and AmEx reports; keep track of job, office and sales related purchases
• Organize office lunches, birthdays & company outings
• Coordinate sales & holiday gifts
• Occasional personal duties for executives, as needed
Requirements include:
• Must love organization, be driven, can take initiative & responsible
• Have a great attitude and energy
• Extreme attention to detail
• Be proactive in order to anticipate the needs of the office
• Excellent interpersonal, written and verbal communication skills
• Able to multi-task, problem solve and WORK UNDER PRESSURE
• Proficient with Macs, G Suite & Microsoft Office
• Must have valid driver's license & an insured vehicle (required for office runs) This job is no longer available. Click here to view current job listings.
This was removed by the employer on 2/28/2020 11:50:00 AM PST
Not to worry we have a lot of other jobs on the site;
Browse all jobs
Browse the Administrative Category
Browse the Commercial Production Category
Browse the Marketing/Publicity/PR Category
Search for Office Coordinator / Receptionist jobs in Culver City-CA
Search all Office Coordinator / Receptionist postings
Are you an employer?
How do I hire an Office Coordinator / Receptionist? Job Description: Busy commercial production company is seeking an Office Coordinator / Receptionist with front desk/reception experience. The ideal candidate should be extremely organized, energetic/upbeat, self-motivated, possess a strong work ethic, and can ensure that the office is a professional, friendly and productive work environment for staff and guests.
Primary tasks include:
• Represent the company as the first friendly face at reception; greet guests warmly
• Roll heavy calls as the main receptionist; additional front desk duties as needed
• Manage new hire onboarding including set-up of workstations and equipment, office tour, etc.
• General office management including flowers, groceries, parking lot flow, stocking/maintaining copy room, general office/cleaning supplies, runs, coordinate tech support, phone directory/bay charts, etc.
• Ensure office, kitchen and all common areas are impeccably clean and organized
• Manage Pre-Pro Meetings/Fittings that take place in the office
• Manage and organize daily schedules, call sheets & contact lists
• Supervise office PAs and interns
• Oversee building security, repairs & work crews
• Negotiate and compare equipment plans and service contracts, when needed; process and facilitate payment and POs
• Liaise between the company and freelance production teams as the point of contact for office-related assistance
• General support for everyone in the company including executives, accounting & freelancers
• Coordinate room/bay holds for production teams; adapt to changing schedules and personnel
• Research & book flight, hotels & car services for executives
• Reconcile receipts and AmEx reports; keep track of job, office and sales related purchases
• Organize office lunches, birthdays & company outings
• Coordinate sales & holiday gifts
• Occasional personal duties for executives, as needed
Requirements include:
• Must love organization, be driven, can take initiative & responsible
• Have a great attitude and energy
• Extreme attention to detail
• Be proactive in order to anticipate the needs of the office
• Excellent interpersonal, written and verbal communication skills
• Able to multi-task, problem solve and WORK UNDER PRESSURE
• Proficient with Macs, G Suite & Microsoft Office
• Must have valid driver's license & an insured vehicle (required for office runs) This job is no longer available. Click here to view current job listings.
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