ConfidentialLos Angeles, CA
This was removed by the employer on 8/12/2022 9:49:00 AM PST
Not to worry we have many other jobs on the site;
Browse all jobs
Browse the Marketing Category
Browse the Studio Facilities/Equipment Category
Search for Office/Building Manager jobs in Los Angeles-CA
Search all Office/Building Manager postings
Full Time Job
Overview of Position:
A Post House company within the Entertainment Advertising industry is seeking a team-oriented Office Manager to join the Front Office team. The Office/Building Manager is responsible for managing the office's day-to-day needs, maintenance and facility long term projects. They will always have an eye toward ensuring that the office is maintained to the highest standards of cleanliness, comfort and productivity. In this unique role, the House Manager will also be responsible for providing administrative support to the executive team.
This is a full-time position onsite Monday through Friday.
Front Office and Facility
-Manage and run the Front Office, create schedules and maintain a high level of customer service and professionalism amongst the production assistants (PAs)
-Serve as the main point of contact with building/maintenance vendors, housekeeping, food/beverage vendors; coordinates problem resolution and ensures highest level of service is always provided and systems are fully functional (HVAC, plumbing, restrooms, kitchens, office equipment)
-Address employee facility related questions or requests such as new setups or troubleshooting facility issues
-Manage and execute Building Security Procedures: access, logs, cameras, and audits
-Create and maintain all building vendor contracts, COI and maintenance schedules. These include cleaning crew, electricians, plumbers, landscapers, gardeners, HVAC, pest control, fire/life safety, supply vendors, etc.
-Supervise team of production assistants by providing training, delegating tasks, and help cover the front desk as needed.
-Order office and kitchen supplies and keep a running inventory
-Brainstorm ideas /options for cost saving and efficiency in office procedures and purchases
-First point of contact for off hours building issues
-Other duties as assigned
-Manage the calendars and schedules for 3 executives
-Set off-site lunch meetings as needed
-Set and coordinate internal and external meetings as needed
-Plan meeting logistics (conference room bookings, parking, etc.)
-Answer phones, redirect calls, take messages
-Coordinate and book travel for 3 executives
-Be available to quickly jump in and problem solve zoom meeting issues on the fly
-Other duties as assigned
-At least 2 years experience as an Office Manager preferred
-Facilities Manager experience is a plus!
-Experience supervising office or production assistants
-Knowledge of vendor & maintenance contracts
-Ability to work and prioritize requests with minimal supervision
-Ability to prioritize/juggle multiple tasks, take direction, and give direction
-Understand email etiquette when handling external meetings
-Fluency in G-Suite and Zoom is a must
-Team-oriented approach with good communication skills
-Strong interpersonal skills and EQ
-Organized, solutions-oriented and calm under pressure
-Must be able to lift/carry objects between 30-50 lbs.