EntertainmentCareers.Net
Office Assistant
Confidential
Los Angeles, CA
Uh oh, this posting was removed on 1/10/2022 2:06:00 PM PST
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We're seeking an organized and proactive office assistant to join our production company. You will work directly with our office staff to ensure all office and administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.
Job Duties and Responsibilities
Maintain positive and professional staff and client relationships; welcome and greet clients and office guests
Support office staff and executives with general operational tasks; perform general accounting and bookkeeping duties
Plan and schedule meetings, presentations, and other office related events; send reminders regarding upcoming appointments
Suggest changes to office task workflow to improve efficiency
Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
Schedule travel arrangements
Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for executives
Assist in preparation of presentation materials
Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required
Monitor office supplies; order and re-stock as needed
Ensure office +kitchen is kept clean and organized at all times
Requirements and Qualifications
High school diploma or GED equivalent required
2+ years experience as an administrative assistant
Fast, proficient, and accurate typist
Extensive knowledge of Microsoft Suite and other administrative programs
Outstanding communicator, both orally and written
Excellent customer service skills
Self-starter who works well independently
Ability to prioritize given tasks and work efficiently towards completing them
Familiar with common office equipment (printers, copier, fax, etc.)
Detail-oriented and exceptional organizational skills
Experience with complex file management
Strong problem solver and analytical thinker
Professional demeanor
Don't worry we have a lot of jobs on the site like this one;
Browse all jobs
Browse the Assistant and Entry Level Category
Browse the Film and TV Production Category
Search for Office Assistant jobs in Los Angeles-CA
We're seeking an organized and proactive office assistant to join our production company. You will work directly with our office staff to ensure all office and administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.
Job Duties and Responsibilities
Maintain positive and professional staff and client relationships; welcome and greet clients and office guests
Support office staff and executives with general operational tasks; perform general accounting and bookkeeping duties
Plan and schedule meetings, presentations, and other office related events; send reminders regarding upcoming appointments
Suggest changes to office task workflow to improve efficiency
Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
Schedule travel arrangements
Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for executives
Assist in preparation of presentation materials
Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required
Monitor office supplies; order and re-stock as needed
Ensure office +kitchen is kept clean and organized at all times
Requirements and Qualifications
High school diploma or GED equivalent required
2+ years experience as an administrative assistant
Fast, proficient, and accurate typist
Extensive knowledge of Microsoft Suite and other administrative programs
Outstanding communicator, both orally and written
Excellent customer service skills
Self-starter who works well independently
Ability to prioritize given tasks and work efficiently towards completing them
Familiar with common office equipment (printers, copier, fax, etc.)
Detail-oriented and exceptional organizational skills
Experience with complex file management
Strong problem solver and analytical thinker
Professional demeanor
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