Mailroom / Receptionist
Confidential
Santa Monica, CAThis was removed by the employer on 12/6/2021 2:16:00 PM PST
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Full Time Job
Established Talent Agency in Santa Monica is seeking a sharp and ambitious Mailroom/Receptionist who possesses a strong desire to grow with a reputable and prestigious team. Top candidates are positive self-starters with a passionate desire to learn the entertainment industry.
Essential Duties:
Duties and Responsibilities:
• Greet all visitors with a professional and friendly demeanor
• Answer, screen, and route all incoming phone calls
• Act as our official gatekeeper by protecting the confidentiality of our clients and agents
• Handle incoming and outgoing shipments and packages
• Maintain awareness and familiarity with clients and guests
• Assist with various administrative tasks as needed
• General administrative and mailroom responsibilities
• Multi-task, manage time efficiently, and shift priorities quickly
• Cover desks in multiple departments
• Answer phones; roll calls; manage agent calendars; schedule meetings; call out appointments and auditions, correspond with casting directors & managers; talent submissions
• Provide script coverage and breakdowns
• Assist with daily operations and miscellaneous tasks as needed
Required Skills:
• Impeccable phone demeanor and etiquette
• Superior work ethic and exceptional business acumen
• Reliable, responsible, diligent, and punctual
• Exquisite interpersonal skills; outgoing and tenacious
• Professional in a corporate/business setting
• Extremely detail-oriented and organized; takes pride in work
• Excellent written and verbal communication skills.
• Previous experience in casting, production, talent agency, or talent management preferred
• Tech-savvy; Proficient computer knowledge within MAC & PC
• Knowledge of IE [inEntertaiment] software
• Must be graceful under the pressure of deadlines and be willing to work occasional overtime.