Logistics Coordinator
Confidential
New York, NYThis was removed by the employer on 4/29/2015 1:26:00 PM PST
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Full Time Job
Prestigious Talent Agency seeks a Logistics Coordinator
The primary role of the logistics coordinator is to act as a liaison between the speaker and the host organization in order to ensure that the speaker's needs are met.
Responsibilities:
• Coordinate all logistics (detailed travel & speaker needs) related to speaking engagements, including air, hotel, ground transportation, audio visual, and special requests for celebrity clients.
• Act primarily as a middle man between the host (buyer) and the speaker (client). It is their job to follow up on all requests made by either side.
• Serve as liaison and coordinator for special requests by speakers or host organization, including book signings, autograph sessions, conference calls, etc.
• Create and organize detailed itineraries for speaker engagements based on contract data, research, and information communicated by the host organization and speaker agents.
• Update schedules / calendars of upcoming, pending and declined offers for speakers.
• Must maintain / update the speakers' website weekly with new bios, pictures and clients.
• Must be able to think creatively in order to develop mailers and advertisements for speakers.
• Anticipate travel issues, develop contingency plans, and overcome last minute obstacles to ensure the satisfaction of speakers and clients- especially in the area of timelines and accommodations
• Be able to perform all assistant duties including but not limited to: answering phones, scheduling meetings, writing contracts, formatting offer templates and creating booking reports.
Qualifications:
• College degree
• Six months experience with logistics and/or meeting or event scheduling
• Customer service experience
• Proficiency in Microsoft Outlook and Word
• Experience that demonstrates the ability to multitask and constantly reprioritize
• Ability to deliver oral and written communications in a professional manner
• Experience in the lecture or travel industry