Legal Secretary

This is a Full Time Job

LEGAL SECRETARY - ENTERTAINMENT PRACTICE, Los Angeles, CA

Seeking an experienced Legal Secretary to join the firm and support 3 attorneys and 1 paralegal. This position will be responsible for a broad range of administrative support duties. The successful candidate must possess the ability to stay several steps ahead and anticipating the needs of an extremely busy team. The position requires a high-level discretionary decision-making as well as the ability to manage multiple tasks to meet deadlines while effectively operating in a fast-paced environment and addressing constant interruptions daily. Seeking someone who is a diligent problem solver, who can shift gears as priorities change and cover other desks when needed. Work is exciting, diverse and dynamic.

RESPONSIBILITIES:
Working with firm leadership, partners and assigned attorneys
• Schedule appointments, make arrangements for meetings and conferences and execute travel.
• Draft, input, revise, and finalize routine correspondence, memoranda and other legal documents.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain positive contact and strong
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time; send time entry reminders when required.
• Process client billing; assist with review and editing of bills as necessary
• Complete client/matter intake forms and open new files, make requests for checking for conflicts of interest and prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments including receptionists,
• Provide overflow and absence coverage assistance as well as administrative support for assistants to Team Members' attorneys.
• Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with exceptional interpersonal and written communication skills

CHARACTERISTICS FOR SUCCESS
• MUST have 3-5 years' experience as Assistant experience
• Must be well organized, highly efficient and pay close attention to detail
• Manage high and prioritize high volume of tasks and projects quickly and with strong follow through Resourceful and creative problem solver
• Excels when multi taking, meeting deadlines in fast paced environments
• High level of integrity, discretion and handling confidential information
• Professional with a collegial manner; able to interface with clients and other professionals
• Proofread and redline work for accuracy of copy, format, grammar, punctuation, and syntax
• Thorough knowledge of MS Office applications including Word and Outlook, as well as Adobe
• Proficient in Outlook, iManage, or other document management system
• Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
• BA/BS degree a plus

DETAILS
• Monday through Friday, 10:00am -7:00pm, available to work paid OT occasionally