Legal Assistant
Confidential
Los Angeles, CAThis was removed by the employer on 10/28/2022 12:17:00 PM PST
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Full Time Job
OVERVIEW
Solid, well established and premiere transactional entertainment-based law practice seeks experienced candidate to provide assistance to Equity Partner specializing in representing music talent. Work is exciting, diverse and dynamic. Office culture is inclusive and authentic with a close-knit group and growing.
RESPONSIBILITIES
• Manage day-to-day administrative responsibilities in timely and diligent manner
• Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with exceptional interpersonal and written communication skills
• Managing attorney calendar and scheduling calls, videoconferences, and meetings
• Screen, direct, and prioritize incoming calls
• Greet and direct internal/external meeting participants
• Maintain contact lists and calendar
• Booking travel arrangements
• Handle word processing, employing correct grammar, spelling, and formatting
• Process new client/matter requests
• Track transaction negotiations and documents
• Create spreadsheets
• File, search and retrieve documents and correspondence using document management system plus document naming protocol
• Coordinate agreement approvals and execution - ensure necessary signatures are obtained
• Enter billable time in billing program and prepare expense reports
• Perform other similar tasks as requested, and handle other special projects as needed.
CHARACTERISTICS FOR AN EXCELLENT FIT
• Must be well organized, highly efficient and pay close attention to the details
• Manage high and prioritize high volume of tasks and projects quickly; creates systems for excellent follow through so nothing slips through cracks
• Self-motivated, pro-active, resourceful and creative problem solver
• Excels when multi taking, meeting deadlines in fast paced environments
• Experience working with in an entertainment environment (law firm, to Head of Business Affairs or legal experience from a record label)
• High level of integrity, discretion and handling confidential information
• Professional with a collegial manner; able to interface with clients and other professionals
• 5 years' experience required working as a productive legal administration at law firm or and in-house legal department of a large corporation
• Strong proficiency in Microsoft Word, Excel, Adobe, Outlook, Workshare Compare, and document management systems
• Able to stay on top of multiple initiatives at one time
• Ability to work quickly and accurately under pressure
• Bachelor's degree a plus. Paralegal experience a plus
FIRM PERKS
• Competitive compensation package including salary, full benefits and savings plan
• Paid time off plus paid holidays
• Medical, dental and vision insurance