Legal Assistant / Paralegal
Confidential
Los Angeles, CAThis was removed by the employer on 12/2/2022 3:37:00 PM PST
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Full Time Job
Legal Assistant
OVERVIEW
Solid, well established and premiere transactional entertainment-based law practice seeks experienced candidate to provide assistance to one partner and one associate specializing in representing music talent. Work is exciting, diverse, and dynamic. Office culture is inclusive and authentic with a close-knit group and growing.
RESPONSIBILITIES
• Manage day-to-day administrative responsibilities in timely and diligent manner
• Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with exceptional interpersonal and written communication skills
• Manage attorney calendar and scheduling calls, videoconferences, and meetings
• Screen, direct, and prioritize incoming calls
• Greet and direct internal/external meeting participants
• Maintain contact lists and calendar
• Book travel arrangements
• Produce high quality work product, including reviewing, drafting, revising, and finalizing contracts and other legal documents under attorney supervision, and ensuring consistency with prior documents of a similar nature.
• Able to redline and run compares on various documents
• Accurately track transaction negotiations and documents
• Process new client/matter requests
• Create spreadsheets of varying complexity
• File, search, and retrieve documents and correspondence using document management systems and document naming protocol
• Coordinate agreement approvals and execution - ensure necessary signatures are obtained
• Enter billable time in billing system and prepare expense reports
• Perform other similar tasks as requested, and handle other special projects as needed.
CHARACTERISTICS FOR AN EXCELLENT FIT
• Must be well organized, highly efficient, and pay close attention to details
• Experience, managing and prioritizing a high volume of tasks and projects rapidly
• Experience creating systems for excellent follow to ensure that nothing slips through the cracks
• Self-motivated, proactive, resourceful, and a creative problem solver
• Excels when multi taking, and meeting deadlines in fast paced environments without diminished quality
• High level of integrity, discretion, and of handling confidential information
• Professional with a collegial manner; able to interface with clients and other professionals
• 5 years' experience required working as a productive legal assistant at law firm or in-house legal department of a large corporation or other entertainment environment
• Strong proficiency in Microsoft Word, Excel, Adobe, Outlook, Workshare Compare, and document management systems
• Able to stay on top of multiple initiatives at one time
• Ability to work quickly and accurately under pressure
• Bachelor's degree a plus
• Paralegal experience/certificate
FIRM PERKS
Competitive compensation package including salary, full benefits, and fully funded retirement programs
Paid time off plus paid holidays
Medical (selection of PPO and HMO plans), dental, vision, and life insurance, with selected plans at no cost, and others at reduced cost, for employees