Executive Personal Assistant

This is a Part Time Job

We are a creative sync agency, label, and community that bridges the worlds of music, visual media, and culture. We're looking for a highly organized and proactive Personal/Office Assistant to support a busy household and thriving business. The ideal candidate will be a self-starter with exceptional organizational skills, discretion, and a ''no task is too big or too small'' attitude.

This is a dynamic, multi-faceted role for someone who thrives in fast-paced creative environments and enjoys wearing many hats. You'll serve as a right hand to the founders, managing key operational and personal tasks, and functioning as a liaison across a wide network of collaborators, clients, and vendors. Think: executive assistant meets chief of staff-with a pulse on everything from scheduling to studio sessions to dog walking.

This role is part-time and hybrid.

What You'll Do

Executive & Business Support
• Own complex calendar management, scheduling, and inbox organization
• Book travel and manage trip logistics (including packing and itineraries)
• Track payments, manage invoices, and support bill pay
• Maintain and organize key documents, including contracts
• Lead and support project management across business initiatives
• Create and maintain systems to support efficiency and scale
• Liaise professionally with music industry contacts, clients, and vendors

Personal Support
• Run errands and assist with personal shopping
• Oversee clothing organization, wardrobe packing/unpacking
• Provide light home organization and cleaning support
• Coordinate pet care (walks, vet visits, etc.)
• Support food shopping and light meal prep
• Manage household vendors and special home projects

What We're Looking For
• Prior experience supporting executives or founders
• Entrepreneurial mindset and ability to prioritize and execute effectively in a fast-growing business
• Strong project management and organizational skills
• Tech savvy and detail-obsessed-you're always two steps ahead
• Excellent communication and problem-solving abilities
• Trustworthy and able to handle confidential information with discretion
• Personable, adaptable, and cool under pressure

Bonus Points For
• Interest or background in the music industry
• Experience with social media, content creation, or graphic design
• Experience with Notion, Airtable, other project management tools