Confidential Via Staffing FirmBrentwood, CA
Full Time Job
Home based EA PA for Entertainment Family
EA/PA at Residential Office - West Los Angeles
Up to 90K DOE plus benefits, medical dental 401K, paid vacation & sick
Historically there have been performance bonuses but with Covid and the certain world, we are not sure. Immediate Need!
M-F, 9am-5pm but must be flexible working outside of that window occasionally
Qualities we are looking for:
Career Assistant with Minimum of 5-10 years of experience as Personal Assistant. (House Management experience a bonus.)
Only candidates with consistently LONG tenures will be considered.
Discreet, flexible, warm, and polished.
Due to the nature of this role, impeccable references and background checks are required. Written references from past/current EMPLOYERS essential. No fellow-employee character references; only verified employer references please. Contact details for all references MUST BE PROVIDED FOR SECONDARY VERIFICATION.
Must have superior communication skills and must be incredibly resourceful. Must be well-versed in Microsoft Office and tech savvy especially with regard to Apple products and smart home systems. Looking for a true career assistant who is incredibly detail-oriented, can work in a fast-paced environment and have a can-do, upbeat attitude.
Staff management (timesheets/vacation requests/task management and distributing
Reconciling credit card statements for personal and business credit cards (tracking receipts and submitting to CFO)
Pet playgroup/training/grooming appointments and vet checkups
Reporting to CFO regarding staff/maintenance and all vendor bills
Co-ordinating family and guest stays at the house including ground transportation/ rental cars
Subscription management of digital devices and print media
Co-ordinating East Coast travel and stays with relevant on-site house staff
Coordinating intimate dinners/ events at the house including chefs/ waitstaff/ valet/ menus/florals/invitations/ guestlist management
Answering phones and daytime guest arrivals at residence
Interior design projects (coordination)
Art installations/ storage inventory management
Coordinating probable house move in near future. (Private House Showings with Realtors/Movers/Storage/Art de-install, etc.)
Archival storage management (Main House and Gate House)
Sorting and distributing mail and packages and all shipments to and from residence.
Managing all on-site emergency and safety protocols
When principals are out of town, house-sitting the property
Car Maintenance (Booking maintenance services/permits/autobody repairs)
Calendar Management including scheduling personal appointments and liaising with counterpart principal assistant re: events/personal/business/family/ friends
Errands including tailors/jewelry repairs/ beauty supply shopping
Liaising with Doctors re: appointments and medications
Gift buying/wrapping including Christmas and Gift Room inventory management
Coordinating travel and ground logistics.
Clothing consignment sales and inventory management
Social Media Posting and liaising with consultant regarding PR website
Contact database management (Outlook and Filemaker)
In-person tech assistance for principals
Updating medical lists with house staff and coordinating medical equipment supplies
for travel and off-site stays
Printing off scripts/paper assets and daily calendars
Up to 90K plus benefits
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