Executive/Personal Assistant
Confidential
Los Angeles, CAThis was removed by the employer on 7/16/2018 5:59:00 PM PST
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Full Time Job
Must currently live in the Los Angeles area.
Duties for the Executive/Personal Assistant to two agency partners include, but aren't limited to:
· Manage and maintain a busy personal calendar, including handling meeting scheduling, and coordinating events and activities.
· Booking travel: flights, hotels, restaurants, and transportation. Must have experience in handling itineraries. International travel experience preferred.
· Review all special correspondence and incoming invitations.
· The position will be in the office (Hollywood) but there will also be need for running personal errands on occasion.
· Project management and assisting with tasks such as purchasing items, making appointments for repairs/maintenance, sending invites, coordinating with vendors and staff.
· Assist with purchase and delivery of gifts and cards as needed
· Provide administrative duties such as: rolling calls, providing phone coverage with the admin staff, conferencing calls in and out of the office, expense reports
· Managing updates internally to staff members and the Executive Team
· Experience in Event planning is a plus, but not required.
· Research
Requirements:
· Candidate must have at least 2 years of Executive Assistant experience, be organized, hard working and flexible to work additional hours when necessary.
· Personal/Exec experience to partners or C-Suite executives in the entertainment industry preferred (talent agency exec, producer, ad agency etc)
· Excellent Familiarity with MS Office Products (Excel, Word, Outlook).
· Must have a 'can-do' attitude and be able to learn on the go
· Be a good brand representative
· Must anticipate needs -- be two steps ahead of your boss at all times to deal with issues before they become problems
· Successful candidates will be able to work in a fast paced environment with ever changing priorities
· Highly organized and skilled in time management
· Be able to multi-task and complete a wide range of tasks quickly and efficiently with a confident ability to come up with solutions on your own
· Be a clear and concise communicator
· Must be flexible and able to adapt to changing circumstances
· Must have a valid driver's license, a clean driving record and reliable personal transportation