Executive Personal Assistant to Producer

This is a Full Time Job

Executive Personal Assistant to Independent Filmmaker
Director Writer Producer and Actor
Los Angeles, CA Please be local (client travels to NYC often)
Full-Time | Flexibility RequiredMostly remote/Hybrid -- One day a week in person generally speaking

We are seeking an exceptional Executive Personal Assistant to support a highly respected independent filmmaker and entrepreneur. This is a dynamic, fast-paced role for someone who thrives behind the scenes, anticipates needs before they arise, and enjoys being an integral part of the creative process.
The ideal candidate is polished, resourceful, highly organized, and possesses exceptional taste and judgment. This person will be equally comfortable managing complex logistics as they are supporting film development and production initiatives. A genuine understanding of the entertainment industry, particularly independent film, is essential.
This role is ideal for someone who enjoys wearing many hats and wants to become a trusted right hand to a creative principal.

Responsibilities
Executive & Personal Support
Manage complex calendars across multiple time zones, prioritizing meetings, creative commitments, and personal obligations.
Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and dining reservations.
Schedule meetings, screenings, industry events, and personal appointments.
Manage correspondence, action items, reminders, and ongoing projects with exceptional follow-through.
Handle confidential information with the utmost discretion and professionalism.
Creative & Development Support
Provide administrative support throughout various stages of film development and production.
Organize scripts, treatments, decks, grant applications and development materials.
Maintain well-structured Google Drive systems, ensuring projects, contacts, and creative assets remain organized and easily accessible.
Track submissions, deadlines, grants, and production timelines.
Assist with script coverage, research, and creative development when needed.
Production & Event Coordination
Assist with logistics surrounding productions, screenings, premieres, festivals, and hosted events.
Provide on-site support during screenings, industry gatherings, and special events.
Coordinate vendors, guest lists, hospitality, and event logistics as needed.
Social Media & Digital Support
Execute social media posting across various platforms (content will generally be provided).
Maintain posting schedules and assist with basic digital organization.
Comfortable working within social media platforms while understanding current trends and best practices.

Qualifications
Minimum 3+ years supporting executives, producers, filmmakers, talent, or entertainment professionals.
Strong understanding of film development, production, and the independent film landscape.
Experience reading scripts and providing coverage is highly preferred.
Exceptional organizational and project management skills.
Advanced proficiency with Google Workspace, particularly Google Drive organization.
Comfortable juggling multiple priorities while maintaining accuracy and attention to detail.
Strong written and verbal communication skills.
Professional, proactive, resourceful, and solutions-oriented.
Social media savvy with the ability to post content across platforms.
Excellent taste, sound judgment, and a calm, polished demeanor.
Ability to travel occasionally and provide flexibility outside traditional business hours when productions or events require.

The Ideal Candidate
Understands the pace and demands of independent filmmaking.
Has worked within development, production, or creative executive environments.
Loves creating systems and bringing order to fast-moving creative projects.
Is highly discreet, emotionally intelligent, and enjoys being a true right hand.
Takes initiative, anticipates needs, and solves problems before they become issues.
Brings warmth, professionalism, and excellent instincts to every aspect of the role.