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Job Description
This is a Full Time Job
We’re seeking an exceptional Executive Assistant to support the CEO of a major talent agency—a dynamic leader at the helm of our fast-paced and ever-evolving agency. This is not your average assistant role. We’re looking for a proactive, polished, and resourceful professional with proven experience supporting high-level or C-suite executives in a high-stakes, high-demand environment with demonstrated talent agency experience.
What You’ll Do
• calendar management: Strategically manage and prioritize the CEO’s complex and ever-changing schedule to maximize productivity and minimize conflicts.
• travel coordination: Plan and book domestic and international travel with precision—flights, hotels, ground transportation—anticipating needs and preferences.
• Communication: Serve as the gatekeeper and liaison, managing calls, emails, and correspondence with the utmost discretion and professionalism.
• Meeting & Event Coordination: Schedule and prepare for meetings with clients, executives, and industry leaders; manage logistics, prep materials, take minutes, and follow up on action items.
• Document Management: Draft, edit, and proofread presentations, reports, and internal communications with a strong attention to detail.
• Project Support: Assist with high-priority projects, confidential initiatives, and ad hoc tasks—always demonstrating flexibility, sound judgment, and initiative.
• Stakeholder Engagement: Cultivate and maintain positive relationships with both internal teams and external partners.
• Confidentiality: Handle sensitive information with the highest level of integrity, confidentiality, and discretion.
• Flexibility in Hours: Comfortable with a demanding schedule and available to work extended hours, including evenings and occasional weekends, as needed to support the CEO’s commitments and time-sensitive priorities.
What You’ll Bring
• Previous experience in the entertainment industry or a talent agency environment is a requirement.
• Proven experience as an Executive Assistant or in a similar role directly supporting high-level or C-suite executives.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant tools.
• Ability to thrive in a fast-paced, high-pressure, and highly collaborative environment.
• A proactive, can-do attitude with strong problem-solving skills.
• Discretion, tact, and unwavering professionalism.
Perks & Benefits
In addition to a competitive base salary, we offer a comprehensive and forward-thinking benefits package, including:
• Medical, dental, vision, and wellness benefits—including fertility and family planning support, chiropractic, acupuncture, and more
• 401(k) plan with company-sponsored financial planning sessions
• Generous paid time off, including sick days, discretionary time, 12 company holidays, and a paid two-week winter break
• Engaging company culture with events, employee resource groups (e.g., Women’s Empowerment, PRISM), intramural sports, and themed celebrations
Join Us
If you're a seasoned Executive Assistant with a track record of supporting high-level leadership—and you’re energized by the idea of working alongside top-tier talent and executives—we want to hear from you.
What You’ll Do
• calendar management: Strategically manage and prioritize the CEO’s complex and ever-changing schedule to maximize productivity and minimize conflicts.
• travel coordination: Plan and book domestic and international travel with precision—flights, hotels, ground transportation—anticipating needs and preferences.
• Communication: Serve as the gatekeeper and liaison, managing calls, emails, and correspondence with the utmost discretion and professionalism.
• Meeting & Event Coordination: Schedule and prepare for meetings with clients, executives, and industry leaders; manage logistics, prep materials, take minutes, and follow up on action items.
• Document Management: Draft, edit, and proofread presentations, reports, and internal communications with a strong attention to detail.
• Project Support: Assist with high-priority projects, confidential initiatives, and ad hoc tasks—always demonstrating flexibility, sound judgment, and initiative.
• Stakeholder Engagement: Cultivate and maintain positive relationships with both internal teams and external partners.
• Confidentiality: Handle sensitive information with the highest level of integrity, confidentiality, and discretion.
• Flexibility in Hours: Comfortable with a demanding schedule and available to work extended hours, including evenings and occasional weekends, as needed to support the CEO’s commitments and time-sensitive priorities.
What You’ll Bring
• Previous experience in the entertainment industry or a talent agency environment is a requirement.
• Proven experience as an Executive Assistant or in a similar role directly supporting high-level or C-suite executives.
• Exceptional organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant tools.
• Ability to thrive in a fast-paced, high-pressure, and highly collaborative environment.
• A proactive, can-do attitude with strong problem-solving skills.
• Discretion, tact, and unwavering professionalism.
Perks & Benefits
In addition to a competitive base salary, we offer a comprehensive and forward-thinking benefits package, including:
• Medical, dental, vision, and wellness benefits—including fertility and family planning support, chiropractic, acupuncture, and more
• 401(k) plan with company-sponsored financial planning sessions
• Generous paid time off, including sick days, discretionary time, 12 company holidays, and a paid two-week winter break
• Engaging company culture with events, employee resource groups (e.g., Women’s Empowerment, PRISM), intramural sports, and themed celebrations
Join Us
If you're a seasoned Executive Assistant with a track record of supporting high-level leadership—and you’re energized by the idea of working alongside top-tier talent and executives—we want to hear from you.
Salary / Benefits
$23.00 – 24.00 per hour
contact_mailContact the Employer
ECNJOBID-216-73-217-127Please apply with cover letter and resume explaining why you're a good fit for this role.
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Additional Information
This is an incredible opportunity to work closely with executive leadership, contribute to mission-critical operations, and gain a behind-the-scenes view of a leading global talent agency.