Executive Assistant

This is a Full Time Job

An acclaimed, high-profile film director is seeking a sharp, proactive, and highly organized Executive Assistant to support across both creative and personal workflows. This is a fast-paced, dynamic role for someone who thrives in high-pressure environments, anticipates needs before they arise, and is deeply passionate about film and storytelling. The ideal candidate is detail-oriented, resourceful, and discreet, with a strong understanding of the entertainment industry and a ''no task too big or small'' mindset.

This position is based in Los Angeles and is in person 5 days a week with occasional work on the weekends as needed.

Key Responsibilities:

Manage complex scheduling across multiple time zones, including meetings, travel, and on-set commitments

Act as a gatekeeper and liaison between the director and producers, agents, studios, and key team members

Coordinate domestic and international travel, including itineraries, accommodations, and logistics

Support on-set needs during production, ensuring smooth day-to-day operations

Assist with script coverage, creative materials, and research as needed

Handle personal assistant duties, including errands, reservations, and household coordination

Track deadlines, deliverables, and key project milestones

Maintain strict confidentiality across all professional and personal matters

Travel as needed

Qualifications:

2+ years of experience supporting a high-level executive, ideally in film, television, or entertainment

Exceptional organizational and time-management skills

Strong communication skills, both written and verbal

Ability to multitask and prioritize in a fast-moving environment

Discretion and professionalism at all times

Proficiency in Google Suite, scheduling tools, and general production workflows

Passion for film and a desire to grow within the industry

Bonus Points:

On-set production experience

script coverage or development experience

Experience coordinating high-level talent or creatives