Executive Assistant

This is a Full Time Job

We are seeking a highly organized, discreet, and adaptable Executive Assistant to support a high-profile celebrity. This role requires exceptional attention to detail, flexibility, and the ability to thrive in a fast-paced, ever-changing environment. The ideal candidate will act as a trusted right hand, managing both professional and personal responsibilities with the utmost confidentiality and professionalism.

Key Responsibilities:
• Calendar & Schedule Management
Coordinate and maintain complex daily, weekly, and long-term schedules
Schedule appointments, meetings, appearances, and personal commitments
Anticipate scheduling conflicts and proactively resolve them
• Travel Planning & Coordination
Book and manage all travel arrangements (flights, hotels, ground transportation, private charters)
Create detailed travel itineraries for both the principal and their family
Travel alongside the principal when required, sometimes for extended periods
Handle last-minute travel changes and logistics seamlessly
• Personal & Household Support
Run errands and manage day-to-day personal tasks
Coordinate with household staff, vendors, and service provider
Assist with family-related logistics, including school schedules, activities, and travel
• Administrative Support
Manage correspondence (emails, calls, messages) with professionalism and discretion
Prepare documents, reports, and briefing materials
Maintain organized records and files
• Event & Appearance Coordination
Assist in planning and executing events, appearances, and engagements
Liaise with publicists, managers, stylists, and other team members
Ensure the principal is prepared and on schedule for all commitments
• On-the-Go Support
Be available outside of standard business hours as needed
Provide real-time problem-solving in high-pressure situations
Pack/unpack, prepare materials, and ensure smooth transitions between locations
• Confidentiality & Discretion
Handle sensitive information with the highest level of confidentiality
Serve as a gatekeeper and trusted liaison