Executive Assistant

This is a Part Time Job

We're a creative Production Agency, and we're growing! As we continue to grow, we are seeking a proactive and resourceful Executive Assistant to provide key administrative support to the CEO. This is a highly visible and service-oriented role that requires someone who has a passion for assisting, anticipating needs, and creating a well organized workspace for the CEO and clients.

POSITION SUMMARY
This is a part-time, hybrid role (onsite 3 days/week--hours 9a-1p) that coordinates and manages CEO's calendar, assists with special projects, and researches, collects, and prepares information in support of in-the-moment decision making. The ideal candidate will be the go-to person for staff to coordinate meeting times, retrieve answers, approvals, etc. Must have a ''roll up your sleeves'' attitude and thrive in a fast-paced, ever changing environment.

KEY RESPONSIBILITIES
• Provide administrative support to the CEO, including calendar management, meeting scheduling, special projects, and occasional travel coordination.
• Will assist with executive tasks and production.
• Prepare meeting materials, presentations, and summaries when required.
• Track and follow up on action items and priorities.
• Assist with production logistics as needed.

QUALIFICATIONS
• Experience supporting an executive in a small company is ideal.
• Ideally the candidate will possess experience in the Film/Video Production industry.
• Ability to identify process improvements, implement them independently, while possessing strong judgement and discretion with confidential information.
• Highly organized and proactive, anticipating the needs of the CEO and business in a fast-paced environment.
• Excellent interpersonal, communication skills, and professional presence.
• Proficient in Microsoft Office Suite, Google Workspace, and common scheduling tools.
• Bachelors Degree preferred