Executive Assistant

This is a Full Time Job

A leading management, and production company, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Partner. This is a pivotal role within our organization, offering the opportunity to work closely with senior leadership in a dynamic and fast-paced environment. We are looking for an Executive Assistant who excels in organizational skills, proactive problem-solving, and high-level discretion. The ideal candidate will have a strong background in the entertainment industry, proven experience managing complex schedules, and a track record of interacting seamlessly with high-profile individuals.

Key Responsibilities:

*Full-Time Commitment: Dedicated full-time role with a high level of engagement and responsibility.
*Client Liaison: Serve as the primary point of contact for talent, management, and production teams, ensuring effective communication and coordination.
*Schedule & Budget Management: Oversee and manage the Partner's schedule and budget, ensuring timely achievement of project milestones and deadlines.
*Project Tracking: Update status reports, manage sequence lists, and track documentation for various projects to ensure progress and compliance.
*High-Profile Interaction: Engage with high-profile clients with the utmost discretion and confidentiality, maintaining professional and courteous interactions.
*Client Calls & Documentation: Participate in client calls, take detailed notes on feedback and directions, and delegate tasks clearly and efficiently to relevant team members.
*Travel Arrangements: Coordinate both domestic and international travel arrangements, including managing passport renewals and visa processing as needed.
*Itinerary Management: Ensure precise coordination and monitoring of itineraries, including adjustments as necessary to accommodate changes.
*Social Events Management: Plan, organize, and manage industry social events, including venue selection, logistics coordination, and guest management.
*Detail-Oriented Problem Solving: Approach tasks and problem-solving with thoroughness, accuracy, and attention to detail.
*Technical Proficiency: Demonstrate proficiency in Google Docs, Sheets, Calendar, and Dropbox, utilizing these tools to streamline operations and communication.

Start date: ASAP