Executive Assistant

This is a Full Time Job

Award winning production company is currently seeking an Executive Assistant to directly support the CEO. As the Executive Assistant you will be responsible for performing high-level administrative, project management support, and logistical tasks to alleviate responsibilities and ease the CEO's workload.

Our ideal candidate is a positive, upbeat, self-starter, team player, with a strong passion for film/tv and as well as working knowledge of the entertainment and media industry as a whole. They have the ability to create and adapt to processes, are well versed in reading a room and effective communication, take proactive ownership of the CEO's calendar, schedule and organize complex meetings, and a proven ability to plan-ahead and manage time effectively. This position is in person in Los Angeles, five days per week.

This is a great opportunity for an individual looking for hands-on experience at an established and highly regarded production company.

Duties & Responsibilities:

• Desk management: Provide comprehensive administrative support including managing a complex calendar, schedule requests, conflicts, meeting agendas, itineraries, travel arrangements, and reservations.
• Proactively plan itineraries; anticipate and execute calendar changes swiftly
• Communicate in a professional demeanor over email and over the phone.
• Managing internal project tracker(s).
• Attend various meetings to discuss development & production of slate.
• Ability to work collaboratively with other members of the Operations and Content teams, senior leadership, as well as other assistants.
• Ad hoc projects and other duties as assigned

Qualifications:

• Outstanding interpersonal skills, team-oriented and positive attitude with the ability to work cross-functionally across the organization.
• High level of verbal/written communication and attention to detail.
• Bachelor's Degree required.
• At least 1 year of administrative assistant experience (ideally at an agency) including answering phones, heavy meetings and schedule coordination required
• Ability to prioritize tasks and solve problems creatively.
• Must be a self starter who can find ways to contribute beyond what is directly assigned.
• Knowledge of Microsoft office required.
• Knowledge of Google applications (docs, sheets, drive etc.) required.