Executive Assistant
Confidential
Los Angeles, CAThis was removed by the employer on 7/5/2022 11:56:00 AM PST
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Full Time Job
We are looking for a well-organized, engaging person to join our team in central Beverly Hills. This is a full-time, in office position, M-F 9am-6pm. Must be fully vaccinated, with proof of vaccination. This position assists multiple attorneys at the partner level, is fast-paced, and requires extreme discretion. It is predominantly music industry based.
Responsibilities:
- Heavy scheduling/ Meeting and call coordination
-Answer multi-line phones and transfer to correct party
-Maintain calendar organization and alert attorneys of upcoming calls
-Compile and keep track of various data related to clients
-Draft Client Intake documents
-Draft invoices and track payments for the team
-Draft expense reports for reimbursement
-Arrange signature for documents
-General document management
-Book travel arrangements and restaurant reservations
-Send mail (FedEx, UPS, USPS)
-Order food for in-office lunches
-Coordinate delivery of gifts, flowers, etc.
-Maintain status charts
-Set up zoom links
-Work with other Admins to set up meetings/internal calls
-Various tasks, as needed
Qualifications:
-High School Diploma, College Degree preferred
-1 year executive assistant experience preferred
-Interest in the music and/or legal industries preferred
-General understanding of the music industry and its processes
-Pleasant, engaging demeanor
-Excellent verbal AND written communication skills
-Good problem-solving skills
-Team player
-Can-do attitude
-Extremely well-organized
-Ability to multi-task
-Ability to learn and use firm software