Executive Assistant
Confidential
Los Angeles, CAThis was removed by the employer on 11/4/2021 9:56:00 AM PST
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Full Time Job
Seeking full time Executive Assistant for an Entertainment Moguel in Los Angeles. Looking for someone who is very organized and can assist with day to day tasks, running errands, project follow through and scheduling. Ideal candidate is organized, outgoing and enjoys problem solving.
Duties:
- Act as an all-around gatekeeper and strategically manage Executive's time with respect to priorities, goals, and objectives.
- Schedule internal, external meetings (both in-person and Virtual); book travel and accommodations (includes domestic travel, international travel, and multi-city trips)
- Keep track of Executive during the day to ensure schedules are kept or adjusted in real time.
- Maintaining Executive's call list and keeping track of various ''To-Dos''; keep executive on track with daily schedule
- Run errands as needed for the Executive
- Partner closely with other executive assistants across multiple companies
- Travel as needed for major events
Qualifications/Requirements:
- 2+ year previous assistant experience
- Must have a valid driver's license with reliable transportation
- Knowledge of MAC computer software
- Strong proficiency in Outlook, PowerPoint, and other Microsoft Office Products
- Highly organized and understand juggling priorities, timely with follow up; with flexibility outside of ''regular'' business hours
- Proficiency in scheduling and maintaining calendars
- Excellent written and verbal communication skills; attention to detail and accuracy with spelling and grammar
- High level of integrity in handling proprietary and confidential information - an NDA will be required
- Exceptional communicator and enthusiastic collaborator (this role will act as an -intermediary between Executive and staff, clients, and other high-profile figures)
- Trustworthy and easygoing
- Proficiency in Spanish or French is a plus but not required