Executive Assistant
Confidential
Los Angeles, CAThis was removed by the employer on 12/4/2020 3:22:00 PM PST
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Full Time Job
Executive Assistant to Senior Partner
A Senior Partner and Board Member of a major talent agency is in search for a highly qualified Executive Assistant to help manage both business-related and personal tasks. The ideal candidate is confident, personable, quick- thinking, motivated, excels in an environment where he/she will be rewarded for strong performance, and has exhibited a deep passion for the entertainment industry. The candidate will also need to be unafraid to ask question, have impeccable organizational skills and be able to anticipate needs of their boss.
Responsibilities:
• Act as the point of contact on behalf of Executive and interfacing with high profile clients and C-level management with professionalism
• Manage heavy phone lines, high volume of email and manage information in a timely and accurate manner
• Manage Executive's calendar and set up meetings
• Make detailed travel and accommodation arrangements while considering unexpected flight delays, weather, etc.
• Contribute and participate in special projects as required
• Demonstrate adaptability with ever-changing schedules and exhibit strong organizational skills
• Prepare expense reports, track client payments and minor accounting
• Run personal errands when necessary
Qualifications:
• 1-2 years of entertainment industry experience is preferred
• Must be reliable in timeliness, excellent interpersonal communication and organizational skills
• Desire to learn and develop in the agency environment
• Must be diplomatic, professional and able to articulate clearly
• Must be detail oriented and able to handle complex instructions with care and follow-through
• Must be an excellent multi-tasker and have proven problem-solving abilities
• Must possess a valid drivers license
• Demonstrates accuracy and thoroughness in execution of assigned tasks
• Ability to handle confidential/sensitive information with discretion and with diplomacy
• Ability to adapt to changes and work in a fast paced, demanding environment while demonstrating a sense of urgency
• Dependable and proactive
• Able to prioritize the workload and use time efficiently
• Proficiency in Microsoft Suite
• Ability to work unexpected overtime is required