Executive Assistant

This is a Full Time Job

Female Owned Creative Management company is looking for a Creative Executive Assistant.

A background in Advertising is REQUIRED. NON NEGOTIABLE.

Advertising experience accepted - Ad Agency Experience, Commercial Production co experience, Commercial Post House experience.

Please do NOT APPLY if you have not worked at an Ad Agency, Commercial Production or Post house specifically for at least 1 year.

Knowledge of this industry is REQUIRED for this position.

We offer a positive and supportive environment with a chance to work with some of the top production, editorial, and visual effects companies in the industry.

This is a full-time position based at of our office in West LA.

Responsibilities Include:

Maintaining calendars
-Scheduling client meetings and calls
-Daily schedule reminders
-Coordinating complex domestic and international travel arrangements for the company

Maintaining database of incoming and ongoing projects and clients.
-Knowledge Excel and Google Docs, Photoshop required

Help with organizing client events
-We have regular client dinners, screenings, and other special events that require a high level of coordination.

Help with building reels for our roster of talent using Wiredrive/Slate/Simian
-Previous knowledge of these programs is not required but you should be tech savvy enough to learn them. Major bonus points if you already know at least one.

Research
-Keeping up to date on pertinent and important updates in the industry and trends. Individual research projects to be assigned as needed.
-Google super sleuth skills and out of the box thinking to track down difficult to find information a must

Maintaining and promoting social media accounts and presence.

Light travel
-Most likely 2-4 times a year around the US for various sales meetings and events. (Sundance, SXSW, Etc)

Providing daily updates to us on the status of your current projects and tasks.

You should possess all of the following:
-Excellent verbal and written communication skills as you will be responsible for interacting with our clients
-Strong research and problem-solving skills
-A verging on annoying level of organizational skills
-Creative writing abilities
-A creative eye and a good sense of taste
-A critical thinker who exhausts all avenues searching for answers and never gives up
-An eye for detail
-A detail oriented and self-starting work ethic
-A background in Advertising/Media/Production is required
-A love of dogs!

We value honesty, hard work, good vibes and a sense of humor and someone who is excited to grow with us.