Executive Assistant to the CEO

This is a Full Time Job

Position Title: Executive Assistant to CEO

Essential Job Functions:
The Executive Assistant must
• Maintain the utmost level of confidentiality
• Should think of no task as too small or too big and be ready to jump in to support the team
• Provide daily executive and administrative support
• Roll calls and manage incoming calls
• Be able to confidently and professionally interact with various executives, high-level personnel, agents, and managers.
• Coordinate domestic and foreign travel arrangements for the CEO, other executives in the company, and key production staff as necessary, and complete expense reports
• Coordinate company and personal appointments
• Maintain and update company databases
• During production, the CEO is the main producer and therefore the Assistant is the assistant to the producer
• It is important for the Assistant to be able to anticipate the needs of the executives, confidently multi-task, and prioritize under pressure in a fast-paced environment.
• Handle executive needs as they arise
• Responsibilities will also include personal assistance to the CEO as needed, including but not limited to handling errands, and personal travel arrangements.

Qualifications:
• Prior experience in an Executive or Personal Assistant role is necessary
• One year of work experience at an agency, studio, network, or production company
• Must have a valid passport because assistants may have to travel with the executives
• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Sharepoint), Macintosh operating systems, and Google (drive, sheets, google documents)
• Strategic thinker and able to juggle multiple tasks at once
• Solid problem-solving skills
• Aptitude for managing heavy phone and email correspondence
• Ability to work across multiple time zones
• Superb organizational skills
• Detail oriented
• Excellent written and verbal communication skills
• Has an understanding of the entertainment industry and desire to work in the independent film production industry.
• Must be comfortable with dogs
• Must have reliable transportation
• Must be a self-starter

Job Type:
Full Time Employment

Location:
West Hollywood, California
The office operates Monday-Friday, 9:30am-6:30pm. This role requires flexibility, including availability outside of standard office hours as requested by the CEO, particularly during productions, events, and time-sensitive matters.
Assistant might also accompany executives to production sets located in various states and countries, as well as international film markets (Cannes, Berlin, Toronto, etc).

Required Documents for Application:
Resume, cover letter

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.