Executive Assistant to Founder

This is a Full Time Job

Executive Assistant to Founder of Marketing Company
Beverly Hills, CA

The company is seeking a polished, highly organized, and dynamic Executive Assistant to support the Founder in a high-volume, fast-paced environment. This role is ideal for someone with a minimum of three years of executive assistant experience who is deeply passionate about pop culture, entertainment, and social media.
This is an opportunity to join a rapidly growing agency and serve as a true right hand to the Founder - both professionally and personally. The ideal candidate is calm under pressure, detail-oriented, proactive, and eager to grow within an entrepreneurial environment. You must thrive in a fast-moving setting and operate with discretion, efficiency, and sound judgment at all times.
On both a client-facing and personal level, this role functions as an extension of the Founder. MUST know CANVA and can make decks.

Key Responsibilities
Executive & Administrative Support
Manage heavy scheduling, complex calendar coordination, meetings, calls, and appointments
Coordinate domestic and international travel arrangements
Prepare and submit expense reports
Serve as liaison across internal teams, clients, and partners
Events & Special Projects Support
Assist with event logistics and execution
Update client status reports
Track RSVPs, social placements, and campaign deliverables
Create face sheets and support event materials
Maintain and update case studies and digital wrap reports
Assist in creating pitch decks and materials for prospective and current clients
Industry & Cultural Awareness
Stay informed on entertainment trends, brand collaborations, talent news, and pop culture developments
Support social media monitoring and manage social calendars as needed
Personal Support
Manage select personal and family-related responsibilities for the Founder with discretion and professionalism

Skills & Qualifications
Minimum of 3 years' experience as an Executive Assistant (marketing, events, entertainment, or fashion experience preferred)
Proven ability to make independent decisions and manage shifting priorities
Comfortable operating in a high-volume, fast-paced environment
Exceptional organizational and problem-solving skills
Strong written and verbal communication skills with excellent attention to grammar and detail
Ability to collaborate cross-functionally with administrators, leadership, and clients
Extremely proficient in Google Suite and Microsoft Office
Skilled in Canva, CapCut, Adobe Illustrator, and Photoshop