Chief of Staff

Full Time Job
As Chief of Staff and right hand to the Founder + CEO, manage a full range of daily tasks and projects and provide high-level support. Most importantly, be confident and able to optimize the CEO's time while managing full business and personal calendars. The requires someone who can take initiative, be a critical thinker and consistently have foresight to be ten steps ahead. The Chief of Staff will work in coordination with the CEO's Administrative Coordinator, Brand Manager, and House Manager, to ensure the CEO is working as efficiently as possible.

Primary Responsibilities

- Directly assist, anticipate, and manage the CEO's needs and proactively bring together appropriate people and resources to meet those needs
- Spearhead and manage projects as delegated by CEO and ensure execution in accordance with expectations; evaluate potential project viability, logistics, and, oversee timely delivery of all initial project information required to activate project teams
- Monitor and evaluate meeting goals, needs, and agendas to assess CEO's required attendance; summarize any meeting minutes to keep CEO informed
- Attend meetings at the request of the CEO, take meeting minutes and report back as necessary
- Liaise effectively with employees, clients, sub-contracted vendors and management team to achieve alignment with project goals and directives
- Advise on key issues and present educated recommendations for strategic decisions; provide thorough analysis to support recommendations
- Review and manage internal and external communications, including but not limited to mail, email, meeting notes, reports, and routing/delegating to appropriate destinations
- Ensure brand integrity and alignment; ensuring all communications are representative of the CEO's brand including social media profile(s)
- Assist with administrative tasks including, but not limited to: driving to and from appointments, contact management, scheduling appointments, running errands, taking notes, answering calls, photocopying, and most importantly, managing priorities
- Arrange travel; flights, transportation, and accommodations; create comprehensive and detailed itineraries
- Conduct all aspects of the job with appropriate level of confidentiality and sensitivity to clients, projects, and agency by not disclosing confidential information except on a need-to-know basis
- Job responsibilities subject to change, and are contingent upon CEO's business and personal needs

Requirements and Qualifications (Technical and Non-Technical)

- Bachelor's degree, preferred
- 5+ years as an Chief of Staff required
- Previous experience within an entertainment or media agency
- Must be self-motivated and take initiative with decision-making ability
- Ability to work independently and within a team; a multi-tasker & self starter with strong leadership abilities
- Ability to seamlessly work between home office and out-of-home office, and be willing to travel
- Capability in maintaining professionalism, confidentiality, diplomacy and discretion
- Strong strategic, analytical and problem-solving skills; demonstrate intuitive and critical thinking skills
- Strong organizational and time management skills
- Heightened business acumen; effective and professional verbal + written communications skills
- Experienced knowledge of computer systems and applications; must have technical skills including MAC,
- Microsoft Office programs, Internet at a highly proficient level
- Must love kids + dogs
- Driving requirements; enjoy driving, have a working vehicle, valid driver's license and good driving record with no DUI's; strong navigational skills and understanding of driving in Los Angeles