Executive Assistant to Co-CEOs

Full Time Job
Job Purpose:
Reality TV Production Company seeks Executive Assistant to support the Co-CEOs

The ideal candidate will have a minimum of 2-3 years of administrative experience in the entertainment industry. An interest in current programming, (you will have a hand in development) is essential, as well as professional phone manner, and familiarity with ALL industry players.

He/she will be responsible for managing heavy phones, rolling calls, setting appointments and meetings, updating calendars, booking travel, as well as coordinating alongside the creative team as needed.

Essential Responsibilities:
• Manage phones, calendars, schedules and conference calls
• Organize meetings and appointments
• Create Executive expense reports
• Possess excellent follow through skills (status reports and confirmation of tasks completed)
• Assist with booking travel
• Assist with making creative documents for internal use
• Maintain standards of strict confidentiality with respect to all matters and documents
• Promote teamwork and work well with executives, staff, external associates and visitors at all levels.
• Handle other miscellaneous duties, special events and projects assigned.

Skills & Qualifications:
• Minimum 2 -3 years' administrative experience at Senior Management/C level within the entertainment industry
• Knowledge of key Executives at Networks and Studios
• Ability to manage and interact with high level executives, as well as handle extremely confidential and sensitive personal/professional matters
• Self-starter and ability to use good judgment
• Interest in Scripted and Digital highly preferred, as well as keeping up with latest trends in the industry
• A clear sense of urgency and ability to complete tasks accurately and efficiently; highly organized
• Excellent computer and technology skills - Mac & Windows: Microsoft Word, Outlook, Excel, PowerPoint, iPad, iPhone
• Excellent communication skills - both verbal and written - with professional phone manner
• Ability to prioritize, meet deadlines under pressure, make decisions and change course of action quickly and anticipate needs of Co-CEO
• Ability to be proactive, resourceful, flexible and exhibit confidence under pressure
• Ability to simultaneously handle individual tasks while maintaining perspective on the bigger picture
• Strong people skills, including the ability to work effectively with other executives, talent, talent reps, assistants and staff at all levels. In particular, international counterparts and other Senior Executive Assistants
• Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments

Eligibility Requirements:
• College degree
• Must have unrestricted work authorization to work in the United States.
• Must be 18 years or older.

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