Executive Assistant to CEO

This is a Full Time Job

The Role

We are seeking an exceptional Executive Assistant to provide high-level support to the CEO. This individual will thrive in a fast-paced, ever-changing environment, remain composed under pressure, and understand the level of discretion and judgment required when supporting a senior entertainment executive.

The ideal candidate is more than highly organized. They are a thoughtful and proactive partner who anticipates needs, stays several steps ahead, manages competing priorities, and helps ensure the CEO remains focused on the organization's highest priorities.

This role requires exceptional attention to detail, strong follow-through, excellent interpersonal skills, and the ability to develop trusted relationships with executives, talent, industry partners, and internal teams.

We are particularly interested in candidates who have developed their careers through hands-on entertainment production roles, including coordinating or managing production logistics, and who have successfully transitioned into corporate, agency, or executive-level environments.

Core Responsibilities

* Manage an intensive and frequently changing executive calendar with precision, judgment, and foresight.
* Coordinate executive travel, itineraries, meeting logistics, reservations, and confirmations.
* Provide proactive reminders and manage meeting transitions to keep the CEO's schedule running efficiently.
* Prepare presentations, decks, agendas, briefing materials, and meeting follow-up.
* Serve as a key liaison between the CEO, internal departments, executives, talent, and external business partners.
* Maintain strong working relationships with high-level industry contacts.
* Stay informed about relevant entertainment industry developments and trends.
* Prepare and reconcile expense reports and proactively manage ongoing task lists.
* Provide thoughtful input regarding creative projects, talent recommendations, and production needs when appropriate.
* Coordinate VIP experiences, guest needs, and ticketing related to live productions and events.
* Handle highly sensitive, confidential, and proprietary information with discretion and integrity.
* Anticipate potential scheduling, production, or logistical challenges and proactively identify solutions.

Qualifications

* Minimum of 5 years of experience supporting C-suite or senior-level executives.
* Hands-on entertainment production experience is required, including experience in scripted, unscripted, live, music, commercial, or comparable production environments.
* Agency experience is strongly preferred, particularly within a high-volume or high-profile entertainment environment.
* Demonstrated ability to manage complex calendars, travel, priorities, and executive communications.
* Highly organized, detail-oriented, and proactive.
* Calm and solutions-oriented under pressure.
* Strong emotional intelligence and ability to navigate varying personalities and priorities.
* Exceptional written and verbal communication skills.
* Strong judgment and demonstrated ability to maintain confidentiality.
* College degree or equivalent combination of education and professional experience.
* Deep familiarity with the entertainment landscape, including scripted, unscripted, and live production.

The Ideal Candidate

The successful candidate understands that exceptional executive support is about more than managing a calendar. They know how to anticipate what is coming next, recognize what requires immediate attention, and quietly ensure that details are handled before they become issues.

They are comfortable working closely with a high-profile executive, understand the pace and demands of the entertainment industry, and are equally capable of navigating a production environment, an executive meeting, and a live event.

This is an opportunity for an experienced entertainment professional who wants to become a trusted partner to a CEO and play an important role in supporting the continued growth and success of a leading production company.

This is a confidential search. Additional information regarding the company will be shared with qualified candidates as they advance through the interview process.